Process Modeling for Regional Territorial Planning

Process Modeling for Regional Territorial Planning STANISLAVA SIMONOVA, DOMINIK SYKORA Institute System Engineering and Informatics Faculty Economics and Administration University Pardubice Studentska 95, Pardubice CZECH REPUBLIC Stanislava.Simonova@upce.cz Dominik.Sykora@gmail.com http://www.upce.cz Abstract: - Each organization needs to manage quality its production processes; that applies for both production products and provision services. Commercial organizations apply process management methods, because they accept it as necessity in light long-term high performance achievements. Services public administration are not yet process managed; that is not because public administration organizations would not be interested in application methods monitoring and managing quality. The reason is that the services they provide have specific characteristics. That applies also for map services concerning regional territorial planning. This article focuses on possibilities usage process modeling in the area regional territorial planning, so that these services could be process managed and monitored. Key-Words: - regional territorial planning, spatial decision making, process modeling, data modeling 1 Introduction Solving spatially oriented problems and making spatially influenced decision have been recognized as highly important for several years. The corresponding decision making is considered by solving spatial problems; the interest managers and users in utilization spatial information and services increases rapidly. The environment impact assessment [6], environment protection [5] and route planning belong to significant branches spatial decision making [10]. In context territorial planning, organizational units are municipalities, regions or state and on all these levels decision making about territory takes place. Approved documents which decide about the utilization territory have long-term characteristics, while the amount financial resources in this area is very high. Opinions and comments citizens involved, attitudes involved municipalities, districts and other involved institutions are important for final decision about form documentation and must be included in the final documentation, therefore, they become a part the decision making process [2]. Territorial planning has, above all, regulative function. It mainly sets rules and frameworks for actions territorial development subjects; it also supports private investments by fering suitable development areas, while these private investments are vital for regional prosperity [12]. Territorial planning is a process; it is, therefore, a permanent activity which complexly solves functional usage territory, objectively and timely coordinates building and other activities influencing development particular territory. Further, it ensures harmony among all natural, cultural and civilization values within the territory, emphasizes protection all elements environment [19]. Goals territorial planning - by legislative [4] are: ensuring prerequisites for sustainable territorial development; coordination public and private projects changes in the territory; protection and development natural, cultural and civilization values the territory. Territorial planning evaluates policy regional development so that balanced relation territorial conditions is created for favorable environment, economic development and consistency society territorial citizens. Territorial planning includes following tasks [19] : to find out and evaluate status the territory; its natural, cultural and civilization values; to set concept territorial development including urbanistic concept with consideration territorial conditions. Territorial policy on the European Union level is coordinated in compliance with strategic document European Spatial Development Perspective. Tools for territorial planning are then delimited by legal norms. Territorial-analytic data can be considered to be the default tool which is also the input for Principles territorial development. The process creating territorial analytic data and also the process creating the principles ISBN: 978-960-474-297-4 410

territorial development is represented by repeated instances [9]. Those are creation significant documents including map data which are used not only by managers for managing the region as a whole, but also by managers within municipalities. That is why it is suitable to use process management tools for managing these processes. The article addresses application process and data modeling in regional territorial planning with special focus on creation territorial analytic data. 2 Process management for territorial planning In the area public administration authorities the process approach is declared within various strategic documents, such as Strategy Smart Administration [15]. However, the reality is different, the role the process management is underrated ten [3]. The goal is to remove redundant and non-effective steps at processes, which are executed in public administration and to create conditions for efficient and rational use all tools supporting performance public administration. 2.1 Tools territorial planning The base for process management is process modeling. Modeling business processes is necessary for an enterprise that desires to evaluate, improve, migrate to a different technological platform, automate, and/or document its business processes [1] [8] Process models are essential information base for monitoring processes output. It is possible to distinguish various actors territorial planning. It is more suitable to stem from legislative delimitation actors for the need process models [4] [19] producer territorial planning documentation or territorial planning data; processor; concerned authorities, public, regional council. The set territorial planning tools is delimited by legislation In course analysis these tools we can conclude following general characteristics [18] - tool / document consists a defined set files (text data and map publications); documents are created and approved by various actors; in some cases documents it could even be a wide range actors; documents concur one on another in sense that certain document can be input data for creating another document; documents are created in regular intervals or modified in irregular intervals. The initial question was which process document creation we should focus on and on which process or on which processes it would be suitable to apply methods process modeling and data modeling. Activities induced by events Event 1 1 Event 2 Event 3 2 V 3 Event 4 Event 5 Process context Responsible Legislation person Input Process Cluster Model responsibilities Responsibility A Responsibility B Fig. 1: Tools process modeling 2.2 Modeling approach, metrics Modeling is a thought abstraction, a reproduction real existing system via special-constructed models [16]. Business process models were designed to help document, communicate, or improve organization s business processes. One key factor reported for obtaining a high quality business process models is the active participation all the stakeholders that ensures the development a shared vision the business processes [14]. The graphical tools business process modeling are for example [11] [17] (see figure 1) hierarchical diagram (top-down decomposition model domain from higher levels to lower ones), diagram process context (interception all the significant process contexts) and process map (event-driven process chain diagram; overview activities induced by events). Fig. 2: flow diagram as a tool data modeling Besides modeling the process flow, it is efficient to monitor data flows within individual functionalities the process. The suitable tool for creating such a model is for example data flow diagram [7], by means which we can capture processes and sub-processes, flows data and events, data repository and also influence external actors (see Figure 2). Simultaneously with the development models it is necessary to define ISBN: 978-960-474-297-4 411

appropriate metrics. Metrics are used for evaluation and measuring performance, whether the area is corporate-wide or concrete partial. Metrics is a measurable indicator used for determination quality, quantity and financial category; it is an indicator quality in the light set goals [20] [21] [22]. Objectively measured measures (hard measures) are characterized as objectively and easily measurable indicators. They monitor for example development corporate goals and they are focused on the output corporate processes, key activities, or they are focused directly on customer [13] [21]. Subjective measures (st measures) cannot be measured directly objectively, but they lean on subjective evaluation for example in form questionnaires. 3 Models for selected process regional territorial planning The procedure process modeling for support regional territorial planning had several phases. 3.1 Selection a modeled topical area In order to select a suitable process, the initial requirement was that the process should be in competency a single public administration authority, for example in competency a regional authority. Another requirement was to analyze both regular process execution (regularly in certain interval) and irregular process execution (irregularly, according to needs or on demand). Based on these requirements, a process related to creation so-called Territorial analytic data was selected. The process can be characterized: Actors the process are external providers data and the processor (regional authority); course there are also actors in roles approvers or subscribers given data. The process is carried out once in two years in order to create new territorial analytic data and several times during this period for update current territorial analytic data. Territorial analytic data are significant input for creation significant tool territorial planning, which is Principles territorial development. 3.2 Creation process models For mapping the process creating territorial analytic data creation following models was selected model process context and model individual activities within process. It proved suitable to divide monitored topical area into two alternatives. The first alternative represents regular execution (once per two years) in course creation new territorial analytic data, while this interval is given by legislation. The other alternative is irregular execution, when data are updated continuously (within given 2-year period). The model the process context is in Figure 3. Law No. Monitored phenomena Regional concept documents from Czech Statistical Officce Legend Proces cluster Input / provider Full update regional TAD support Regulators Application Actor MS EXCEL Acrobat Reader ArcGIS Target Employee a regional authority IT department worker (Region) Regional authority council Created regional TAD values intentions Problem drawing model for TAD Fig. 3: Model process context (territorial analytical data, TAD) limits interferences The two models process execution were designed; one model for creation new territorial analytic data and another model for continuous update territorial analytic data (see Figure 4). For mapping these two process alternatives, following characteristics were evaluated: Input data: the most risky area in the process is obtaining input data; data from providers are supplied in digital form, also in paper form; supplied data do not have unified format (.SHP). data: the output is also an input to the process creating the Principles territorial development; regional authority council takes the documents into account. 3.3 model and setting indicators It was evaluated that the most risky part is obtaining and processing data. The process creation territorial analytic data takes place in the initial ISBN: 978-960-474-297-4 412

phase the whole process tool creation for territorial planning. Simultaneously, documents territorial analytic data are a significant input for creation the Principles territorial development and, therefore, they influence the quality other subsequent documents. The quality documents influences territorial planning in the region, while these documents and map publications serve as support for regional decision making managers and all other stakeholders. Input data for the process creation territorial analytic data are obtained from providers (for example gasworks, power plant and others). These are organizations within the region that provide their monitored events. Organizations are not forced by means legislation to present their data in certain format, so the characteristics supplied data are as follows: Method delivering data: portal, mail delivery. format: digital format (SHP and other such as.dgn,.pdf,.doc) or paper format. given activity. Based on the analysis and consequent consultations with specialists from regional authority, a set indicators has been determined format, reception message, additional communication, time study through data model and conversion attribute. (files, paper data, text description, passport) Provider monitored phenomena Web portal creator data model methodology Legislation Notice about full update Obtaining data Need for standardization Additional data according communication to data model DMG adjustment by means SW ArcGIS Elaboration drawings and text documentation storage data from providers storage according to DMG Fig. 4: Model activity flow during the update territorial analytic data (part the model) The quality input data, especially unification input data, is a significant area in the process as well as in data flow (see Figure 5). That is why further attention was focused on functionality modification. The goal was to set a suitable set indicators which could be monitored and evaluated; those indicators should lead to improving the quality Legend Function External actor storage flow Relationship between functions Fig. 5 flow in course creation territorial analytical data (TAD) part the model Further process was designed as follows - measuring by means designed indicators will take place; suitability designed indicators will be evaluated and eventual indicators will be amended with additional suggestions; new measuring takes place. These are measuring that will be executed during 2-year period. The expected number updates is very low (it is presumed that there will be several updates each event monitored for example three updates). Nevertheless, even this low number monitored updates will valuable feedback and allow to design measures to speed up activities monitored. 4 Conclusion The article focused on possibility utilization process analysis and process modeling for the service regional territorial planning. Specifics particular public administration service are ISBN: 978-960-474-297-4 413

constituted by the interval between individual executions the service; length the interval can be 2 years. Another specific is the number actors who influence given service (creators, approvers, superior constituents, land owners and others). Process analysis and process modeling was focused on the initial phases the whole process strategic tools creation; that means processes related to creation territorial analytic data. The tools process and data modeling were used for modeling. Risk activities and areas for improvement were identified in the created models. The created models were repeatedly verified by specialists and managers operating in the area territorial planning. Process analysis and process modeling showed to be suitable tools for managing processes regional territorial planning. Acknowledgment: The work reported in this paper was conducted with the kind support the Grant Agency the Czech Republic, grant No. 402/09/0219, and the University Pardubice grant No SGFES02. References: [1] BATA, R. Information flows modelling. Koln: LAP LAMBERT Academic Publishing, 2009. 139 p. ISBN 978-3-8383-2191-2. [2] BLAŽEK, L. Management: Organizing, Decision Making. Praha: Grada Publishing, 2011. 200 s. ISBN 987-80-247-3275-6. [3] BUREŠ, P. Public Administration in the Czech Republic. Prague: Ministry the Interior the CR, 2004. 92 p. ISBN 80-239-3458-9. [4] Collection Laws Czech Republic. Law No. 183/2006 Sb. [online]. [cit. 2011-03-19]. Available from WWW <http://aplikace. mvcr.cz/sbirka-zakonu/> [5] GRABAUM, R., et al: Use GIS and Field Site Network for Assessing Changes in Biodiversity. In WSEAS International Conference on Environment, Ecosystems and Development, Venice, Italy, 2006, p. 89-93. [6] HEPTING, D. Decision support for local environmental impact assessment. Environ Model Stw 22(4), 2007:436 441. [7] HOFFER, J. A., GEORGE, J., VALACICH, J. Modern Systems Analysis and Design. Prentice Hall, 2005. 683 p. ISBN 0-13-145461-7. [8] KHLIF, W., MAKNI, L., et al. Quality metrics for business process modeling. In WSEAS APPLIED COMPUTER SCIENCE (ACS 09). Genova: WSEAS Press, 2009. p. 195-200, ISBN 978-960-474-127-4, ISSN 1790-5109. [9] Regional Authority Pardubice Region. Territorial analytical data [online]. [cit. 2011-03-28].Available from WWW <http://www. pardubickykraj.cz/ > [10] KOPACKOVA, H., KOMARKOVA, J., SEDLAK, P. Decision making with textual and spatial information. In: WSEAS TRANSACTIONS on INFORMATION SCIENCE & APPLICATIONS, Issue 3, Volume 5, March 2008. ISSN: 1790-0832. [11] LBMS. Materials firm LBMS. Process modelling and process improvement. Prague. [12] MAIER, K; ČTYŘOKÝ, J. The economy regional development. Prague: Grada Publishing, 2000. 142 p. [13] MERUNKA, V. modelling. Prague: Alfa, 2006. 176 p. ISBN 80-86851-54-0. [14] MONSALVE, C. et. al. Requirements Elicitation Using BPM Notations. In WSEAS APPLIED COMPUTER and APPLIED COMPUTATIONAL SCIENCE. Venice: WSEAS Press. ISSN: 1792-8559, ISBN: 978-960-474-281-3. 2011. [15] MINISTRY OF INTERIOR the CZ Rep.. Effective public administration [online]. [cit. 2011-03-29]. Available from WWW <http:// www.mvcr.cz/>. [16] POLÁK, J., MERUNKA, V., CARDA, A. The art system design. Prague: Grada, 2003. 196 p. ISBN 80-247-0424-2. [17] SCHEER, A. ARIS From business process to application systems. Brno: COMSOFT, 1999. 185 p. ISBN 80-238-4719-8. [18] SÝKORA, D. Territorial planning documents at regional level. Univerzita Pardubice, 2011. [19] ŠILHÁNKOVÁ, V. Theoretical approaches to regional development. Univerzita Pardubice, 2007. 129 p. ISBN 978-80-7395-019-4. [20] SIMONOVA, S., SKOPECKOVA, H. Subjective and Objective Metrics for Selfevaluation Public Administration Organization. In INTERNATIONAL JOURNAL MATHE- MATICAL MODELS AND METHODS IN APPLIED SCIENCES. Malta: NAUN-Press, 2011. Issue 1, Volume 5, January 2011. ISSN 1998-0140. p. 48-58 [21] UČEŇ, P. Improving business performance based on the potential for improvement. Praha: Grada, 2008. 192 p. ISBN 978-80-247-2472-0. [22] ZAIN, M. et al. Mathematical Model for the Prediction Concrete Strength. In: WSEAS Mathematical Methods, Computational Techniques and Intelligent Systems. Corfu: WSEAS Press, 2008. pp. 396-402, ISBN 978-960-474-012-3, ISSN 1790-2769. ISBN: 978-960-474-297-4 414