Samoa Quality Broadcasting Limited TV1 & 89.1FM

Transcription

1 Samoa Quality Broadcasting Limited TV1 & 89.1FM Agency Response Plan Standard Operating Procedures (To be read in conjunction with Response Agency Plan) 1

2 SQB Response Team Galumalemana Faiesea Matafeo CEO & DAC Rep Sioe Taulealea 89.1FM Radio Anthony Roebeck Sean Mitchell Operations Lisi Siaosi Finance Toleafoa Pili Afamasaga TV Programmes Reporters: Jack Seumanutafe Merita Huch Presenters Toleafoa Pili Afamasaga Operations Staff Other staff members may be requested to assist dependent on the situation and their availability Name Position DAC Rep Galuemalemana Faiesea Matafeo Office Phone (fax) CEO 24790/24791 (24789) Mobile Merita Huch Reporter 24790/24791 Toleafoa Pili TV 24790/ Afamasaga Programmes Anthony Operations 24791/ Roebeck Sean Mitchell Operations Lisi Siaosi Principal 24790/24791 Accountant Sioeli Taulealea Radio Jack Seumanutafe Reporter

3 Team Responsibilities 1. CEO Determine whether the SQBL TV and Radio Station can continue providing its services from its current location based on an impact assessment from the official warning source and the Disaster Management Office. Overall assurance of staff safety and asset security Advice the Disaster Advisory Committee of the status of SQBL TV and radio and its capacity to continue broadcasting from its primary and or alternate location Provide announcer roster and shifts to ensure that the radio station is manned; 2. TV Programmes Conduct quick impact assessment based on information from authorities responsible for issuing public warnings pertaining to the different types of disasters; Determine programming changes and advise changes to scheduled programming to public if time permits; Ensure backups of programmes and commercials are available off site (refer Relocating Broadcasting); Compile situation reports on regular intervals for the CEO to send and present to DAC through the Disaster Management Office; 3. Operations (and other technicians) Ensure that resources that are not in place to facilitate efficient and effective response are procured, tested and functional; Conduct regular checks on the transmission posts, radio panel including TV transmission equipment, power supply and back up generator(s); If broadcasting is to be relocated ensure all equipment identified (Appendix 4) is collected and moved to alternate location; Set up equipment and test. Advise any issues in broadcasting to CEO. 4. Radio and TV Programmers and Presenters Ensure information broadcasted is accurate and timely Report any problems with the TV and radio system and transmission; 5. Principal Accountant/Finance Section Ensure wellbeing of response team on duty through provision of meals and accommodation. Coordinate food supply, drinking water, vehicles with fuel and other necessities for the response teams on duty Ensure relevant documents are prepared to facilitate payment and that procurement of goods and services are in compliance with Government procurement policies 3

4 Alternate Location: Leifiifi, Lalovaea Road (two rooms within existing building allocated for emergency broadcasting) or Faleata Fire Station, Sports Grounds, Tuanaimato Ph: (Watch Room 24/7), Office 32077, Fax: Contact listing external. Organisation Name Office Cellphone MNRE DMO Filomena Nelson Filomena.nel ov.ws or com MNRE, CEO Chair of DAC Suluimalo Amatanga Penaia (fax) Amataga.pen v.ws EPC SWA Blue Sky Office hours After hours Office hours After hours Office hours After hours or 123 4

5 Refer to checklists Cyclone Tropical low formed Met Service bulletin Part of normal Weather bulletin Tropical cyclone Named Samoa at risk Met Service Warning 6 hourly required by Met Service / DMO Cyclone forecast To hit Samoa Location confirmed Met Service Warning 3 hourly required by Met Service / DMO Is Mulinuu at risk? YES NO Continue to broadcast from Mulinuu Relocate to Lalovaea Rd Leifiifi, or Faleata Fire Station

6 Refer to checklists Tsunami Earthquake felt Met Service analyse risk to Samoa Met Service Watch or Warning required by Met Service / DMO Is Mulinuu at risk? YES NO Continue to broadcast from Mulinuu Relocate to Lalovaea Rd Leifiifi, or Faleata Fire Station

7 Pandemic Pandemic Alert Min of Health bulletin Part of normal news bulletin Activate Pandemic actions for Staff refer Appendix 3 Agency Response plan Pandemic Confirmed Min of Health Warning And advice required by Min of Health / DMO Monitor staff Refer to checklists

8 Refer to checklists Volcanic Low volcanic activity Met Service bulletin Part of normal Weather bulletin Volcanic eruption likely Met Service Warning required by Met Service / DMO Eruption occurring Met Service Warning required by Met Service / DMO Is Mulinuu at risk? YES NO Continue to broadcast from Mulinuu Relocate to Lalovaea Rd Leifiifi, or Faleata Fire Station

9 Refer to checklists Other Emergencies Other emergency occurring or likely Warning from responsible agency or DMO 6 hourly required by Agency / DMO Is Mulinuu at risk? YES NO Continue to broadcast from Mulinuu Relocate to Lalovaea Rd Leifiifi, or Faleata Fire Station

10 Response Team Initial Actions Step Action Done 1 CEO and or Manager for Operations to contact emergency response team and gather them for a meeting. If after hours consider if it is safe to go to Mulinuu if not meet at Lalovaea Rd, Leifiifi If it is not safe to go to Mulinuu broadcasting equipment cannot be relocated. Radio only broadcasts through the Radio in a box. (At time of writing this plan the Radio in a Box is not in place). 2 Check critical resources and assess need for securing equipment and facilities (if time permits). Allocate tasks Confirm completed 3 Establish contact with key internal and external contacts (See Section 2) 4 Ensure staff safety and provide them with instructions e.g. stay at home or report to emergency location (Appendix 3) 5 Brainstorm required actions (refer following Key Action Sheets) - for urgent and important issues: Identify additional Key Actions Obtain staff food and water and first aid kit allocate tasks and provide copy of Key Action Sheet ensure everyone writes down delegated action items Consider these issues: appointment of a personnel to be in contact with DMO on regular intervals for updates (News reporters and announcers) is SQB facility in danger? Should broadcasting equipment be moved to alternate location and by when? (Refer Checklist Relocating Broadcasting ) status of agency facilities / resources - generator and other critical resources standby generator an Malifa staff availability check who is available for which shift key services to be resumed and by when 6 Make contact with DMO (phone or mobile or ) 7 Use the Situation Report Template (Appendix A) to provide initial report to DAC through the DMO 8 Confirm next update meeting with emergency response team 9 Commence actions 10 Provide ongoing Situation Reports (Appendix A) to DAC as instructed by DAC or DMO 10

11 Relocating Broadcasting Step Action Done 1 Identify staff to collect and transport equipment to alternate location 2 Ensure broadcast can continue during this period to meeting DMO or other agency requirements 3 Use following pages to gather equipment and other resources. 4 Travel to alternate location. 4 Ensure staff safety and provide them with instructions e.g. road conditions check with DMO before leaving Mulinuu 5 Set up equipment at alternate location. Test working 6 Make contact with DMO (phone or mobile or ) to advise broadcasting now located at alternate location 9 Commence broadcasting Don t forget to take cables, extension cords, multi boards and tools. 11

12 Broadcast warnings/watch information bulletins relating to different types of disasters STEP ACTION OTHER AGENCY DEPENDENCY DONE 1. Check radio transmission and TV broadcast is possible. Relocate broadcasting to Leifiifi, Lalovaea Road or Fire Station if Mulinuu is affected. Refer Key Action 2. Manager Operations, Technician, EPC 2. Obtain information from DMO/DAC CEO/ Manager Operations DMO/DAC 3. Broadcast warning/watch/advisory information and ensure that the information is repeated as required by Met Service or DMO. Official sources of warning/ watch/ information listed in Section 1 of Response Agency Plan 12

13 Disseminate information to the public about the emergency and actions they should take STEP ACTION OTHER AGENCY DEPENDENCY DONE 1. Contact DMO for information about the disaster 2. Obtain information from DMO through fax/ /personal delivery 3. Broadcast information and ensure that the information is repeated as appropriate 1. Check /fax for more updates and continue to broadcast CEO/Manager Operations DMO/DAC DMO/DAC Official sources of warning listed in Section 1 of Agency Response Plan DMO/DAC 13

14 Utilise communications networks to assist with evacuations using both radio and TV STEP ACTION OTHER AGENCY DEPENDENCY DONE 1. Receive information from DMO/DAC about areas to be evacuated and location of evacuation sites 2. Broadcast information and ensure that the information is repeated as appropriate 1. Check /fax for more updates and continue to broadcast DMO/DAC DMO, MoH, NHS, FESA, Police, SAA, SPA/MWTI DMO/DAC 14

15 Impact assessment STEP ACTION OTHER AGENCY DEPENDENCY DONE 1. Confirm all staff and their families are safe Emergency Response 2. Take stock of all the assets and the damages Team of sustained SQBL 3. Check if studio can continue transmission Manager Operations 4. Compile final situation report on ability of radio station to continue its transmission and damage assessment report about the assets of the radio station that sustained damages (technicians) DMO/DAC 15

16 Cyclones Before the beginning of the cyclone season, conduct checks on the office building and identify any required repair or maintenance works Upon issuance of a cyclone watch: o Ensure boards are available to cover glass windows o Store in safe places critical material and equipments Upon issuance of a cyclone warning: o Cover all glass windows o Move all files and equipments away from vulnerable parts of the office building. o Turn off power and water mains. Health & Safety Tsunamis Upon issuance of Tsunami warning: o All staff should leave the offices and head towards higher grounds (or home if possible) o After the tsunami made land impact, return to office and check safety of office building Earthquakes If you felt an earthquake and, You are indoors: o Drop to the floor and take cover under a strong desk or table. o Stay clear of windows, heavy walls hanging, ceiling cupboards, unstable stairways or equipments that may fall over. o Do not try to run out of the building but instead drop, cover and hold. o Crouching against a strong wall with nothing above you and no windows nearby is an alternative when there is no table close by. You are outside: Get into the open, away from buildings and power lines. If you are in a crowded area, stay calm and encourage others to do likewise. Make sure to move as possible into other safer ground when there is an earthquake eruption, cracks or landslide. You are driving: Stop if it s safe but stay inside your car. Stay away from bridges, fords and avoid stopping under trees, light posts, power lines or signs. If you are in a normal traffic pattern, move as possible to an open area and park. You are in a mountainous area or near unstable slopes or cliffs,: Be alert for falling rocks, trees, landslides and other debris that could be loosened by the earthquake. Stay clear in open areas, cliff walls or under sturdy trees. You are near the ocean: Move quickly to higher grounds or several hundred yards inland. Know your routes for easy access to a safer place because earthquake generates tsunamis afterwards. Fire o o o o o o Evacuate building through exit doors Cover mouth and nose with hands and remain calm while evacuating All vehicles parked near the office building(s) must be removed and park 15 meters away from the office Fire Warden or any other senior officer (to be appointed for each building) immediately count the number of staff including clients that were in the office building before the fire Check staff for injuries and or suffocation; if there s any immediately transport casualty to hospital (apply first aid to critical cases) All staff from office building(s) under fire should go home Pandemic Upon receipt of information that a pandemic has impacted the country, o Inform all staff of the situation o Cautiously monitor staff for any signs of being infected o Place hygiene products (hand wash soap or liquid and tissues) in all rest rooms o If any staff get infected, immediately send the infected person(s) home o Disinfect the area occupied by the infected person(s) o Maintain all staff common rooms including rest rooms three times a day o Empty all rubbish bins and use disinfectant to clean it o If it s an influenza pandemic, ensure all staff o wear masks Do not share eating utensils including water/tea cup 16

17 SITUATION REPORT AGENCY: DATE: LOCATION: CONTACT DETAILS: TIME: Actions undertaken or planned: Assets (e.g. deployment/protection) Staff availability Public messages What do you want to tell the public now? Assistance or Resources Required Note any help you need from the NDMO or other agencies Predicted development of incident What are the likely impacts that may develop Issues Note any issues which may affect your agency s ability to respond 17