MINUTES OF COPYTHORNE PARISH COUNCIL FULL COUNCIL. At Copytho e Pa ish Hall. PRESENT I the Chai IN ATTENDANCE. Ref

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1 MINUTES OF COPYTHORNE PARISH COUNCIL FULL COUNCIL Held o Tuesday d Fe ua y At Copytho e Pa ish Hall Du atio :. p. p PRESENT I the Chai Pa ish Cou illo s Cou ty Cou illo s Dist i t Cou illo s Cle k Cou illo Joh Good i Cou illo s Joe Reill, Lad Ka a Ha ks, Sa ah Coo s, Si o Lu as, Ste e He a, Mike Mo ia t No e Cou illo s Dia e A d e s a d De ek Tipp Mi hael Mo ti e IN ATTENDANCE e e s of the pu li Mi ute Ref Ite No. - Apologies Cou t Cou illo Keith Ma s Dist i t Cou illo Leslie Putto k Ite No. - De la atio s of i te est The Chai a, Cou illo Joh Good i e i ded Cou illo s of thei espo si ilit to de la e a i te est i a atte o the Age da. No e e e de la ed Ite No. - Pu li Pa ti ipatio Cou illo Joh Good i i ited e e s of the pu li to ask uestio s o ake state e ts Na e Mike C oss Coli Hut h a Aliso Hut h a Details of state e t, uestio, ep ese tatio D e atte tio to litte a d u ish a ou d the Cad a Rou da out Moto a /A espe iall o the do a p f o Ri g ood, The Pa ish Cle k is to ake e ui es of High a s E gla d a d Ha pshi e High a. Raised a ious ite s i espe t of pote tial affo da le housi g sites to i lude appa e t dis epa ies et ee at i p odu ed at the e hi itio i the ha douts a d othe i fo atio as to h sites e e o side ed u suita le. Pa ish Cle k is to ite to Cathe i e Ki kha of HARAH a d Ni k E a s of Ne Fo est Natio al Pa k Pla i g Autho it to seek la ifi atio a d o fi atio of details. Aliso Hut h a had e- ailed the Pa ish Cle k so e

2 uestio s i espe t of affo da le housi g o d Fe ua as she as u a le to atte d the eeti g. Aliso had ee assisted i the fo ulatio of the uestio s he eigh ou Sue Tatte sall. Cou illo Good i ad ised e e s that he had assisted Aliso i the fo ulatio of the uestio s. spe ifi uestio s e e asked. Pa ish Cou illo Si o Lu as espo ded i that he o side ed it ould e p efe a le to hold i a e a e a s e i g the uestio s at this ju tu e as the epo t f o the Affo da le Housi g Wo ki g G oup at Ite should p o ide a s e s to so e of the uestio s. Ite No. - To app o e i utes The i utes of the eeti gs of th Ja ua o e ted, th Ja ua a d th Fe ua e e app o ed the Cou il a d sig ed the Chai a. Ite No. - Matte s a isi g No e Ite No. - Cou ty Cou il atte s As o Cou t Cou illo s e e i atte da e, o epo ts e e ade. Ite No. - Dist i t Cou il atte s Councillor Diane Andrews reported on the following: i He atte da e at a i fo al pla i g da fo Cou illo s i hi h a e ie of so e p ese t pla i g poli ies as u de take to i lude the % ule, fast food outlets, pa ki g sta da ds a d g ee elt poli ies. It as de ided that o e dis ussio as eeded o so e of these poli ies i the futu e. ii Visit to Southa pto U i e sit O ea og aph Ce t e. Although NFDC has k of oastli e ithi its o ou da ies, it is the lead e e of the Southeast Regio al Mo ito i g P og a e a d as su h is espo si le fo the oastli e f o No th Ke t to Po tla d. Councillor Derek Tipp reported on the following: i Ne Fo est Dist i t Cou il Budget eeti g app o ed fi st udget iease i ea s. Iease. % est u tu i g of se io a age e t tea aki g a sa i g of K pe a u.. % iease Ha pshi e Cou t Cou il. Questio s e e ade of Dist i t Cou illo s f o the follo i g: a Pa ish Cou illo Lad Ka a Ha ks asked if the Dist i t Cou illo s had a g a t o ies a aila le to add to the o u it fu d fo the pu hase of t o defi illato s. The Cle k is to ite to Dist i t Cou illo Dia e A d e s i espe t of the a aila ilit of a g a t fu di g. Sue Tatte sall asked a out the pote tial p o isio of a hild e s pla pa k/pla g ou d. She as ad ised that the atte as ei g looked i to to i lude the pote tial siti g of su h a fa ilit o the Pa ish Hall site. Need fo o side a le fu di g to uild a d ai tai. u e tl i Pa ish Cou il a ou t as a possi le o t i utio to a ds a pla g ou d p o isio.

3 Ite No. - Pla i g atte s a Ne atte s / LAND AT WINSOR ROAD, WINSOR, CADNAM, SOUTHAMPTON Me e s oted that a appli atio u de pa t of the To a d Cou t Pla i g Ge e al Pe itted De elop e t E gla d O de i espe t of the siti g, appea a e a d desig of a ag i ultu al uildi g a d a e te sio to a e isti g ag i ultu al uildi g. T ee Wo k Appli atio s Me e s oted that t ee o k appli atio s had ee e ei ed at the follo i g lo atio s: CONS/ / WINSOR LODGE, WINSOR ROAD, WINSOR, SOUTHAMPTON, SO HF CONS/ / OLD MALT HOUSE, WINSOR LANE, WINSOR, SOUTHAMPTON, SO HG TPO/ / CHARLES KING HALL, ROMSEY ROAD, COPYTHORNE, SOUTHAMPTON, SO PB Me e s aised o o je tio s to the p oposed o ks. Pla i g De isio s No de isio otifi atio s ha e ee e ei ed si e the th Fe ua eeti g. d Pla i g Appeals No e pla i g appeal otifi atio s ha e ee e ei ed si e the th Fe ua eeti g. e E fo e e t A tio Notifi atio s: No e e fo e e t a tio otifi atio s ha e ee e ei ed si e the th Fe ua eeti g. f Appeals agai st E fo e e t A tio Notifi atio s No e otifi atio s e ei ed si e the th Fe ua eeti g. g Othe pla i g atte s GREEN ACRES, WINSOR ROAD, WINSOR, SOUTHAMPTON, SO HJ The Pa ish Cou il o side ed a pla i g appli atio i espe t of this p ope t at its eeti g o th Ja ua a d esol ed to e o e d pe issio. At the ti e of the eeti g o th Ja ua, o Pa ish B iefi g ote had ee p epa ed the pla i g autho it. A Pa ish B iefi g ote has o ee pu lished o th Ja ua, he e the Pa ish Cou il e e asked hethe it a ted to e- o side its o igi al e o e datio as so e pla i g poli ies issues e e aised i the iefi g ote. The Pa ish Cou il o e o e ds that We a e happ to a ept the de isio ea hed the atio al Pa k Autho it s Offi e s u de thei delegated po e s Ite No. - Affo da le Housi g Cou illo Si o Lu as p ese ted a i fo atio pape a of a update o p epa atio s a d o k u de take the Affo da le Housi g Wo ki g G oup i espe t of the ope fo u e e t o the pote tial p o isio of affo da le housi g i

4 Cop tho e that is to e held i the Pa ish Hall o Wed esda th Ma h at p.. The Pa ish Cou il s Affo da le Housi g Wo ki g G oup has o side ed the positio i espe t of the e ti e i itiati e a d the pote tial fo i ediate ha ges i Legislatio to i pa t o hat is a ag eed set of e ui e e ts set out the Pa ish Cou il. The efo e, a d taki g i to a ou t the o it e t of the Cou il e p essed i its eeti g a d esolutio o th De e e, a d su se ue tl o fi ed at its eeti g o th Ja ua, to e su e e ope ate i as t a spa e t a d ho est a as possi le i all atte s elated to this i itiati e, e e o e d to the Pa ish Cou il the follo i g:. That the Ope Fo u e e t pla ed fo Wed esda th Ma h, should e postpo ed ot a elled, u til g eate la it e e ges i espe t of so ial housi g p o isio u de the Housi g a d Pla i g Bill, ut ith a o it e t that a Pu li Ope Fo u o the Affo da le Housi g issue fo Cop tho e Pa ish ill take pla e at a poi t i the futu e o e those poi ts of detail a e k o ;. That e o ti ue to de elop the e site fo u a epti g uestio s a d o e ts hi h a e fed to the espe ti e p ofessio al odies fo espo se he e espo ses a e possi le to ake;. That e ai tai the Affo da le Housi g issue as a sta di g ite o futu e Cou il age das i o de to e su e that it is ot lost i the e es of the lo al o u it ;. That i the i te i, the Pa ish Cle k should e asked to ite to the Rt. Ho. D Julia Le is MP to d a his atte tio to the Pa ish Cou il s p edi a e t i espe t of Affo da le Housi g a d i ite hi to o e t, i a lette d afted the Wo ki g G oup a d ag eed all Me e s of the Cou il p io to it ei g se t ;. The Pa ish Cle k should also ite to Cou t Cou illo s Keith Ma s a d Ed a d He o as ell as Dist i t Cou illo s Dia e A d e s, Leslie Putto k a d De ek Tipp to ad ise the of the situatio i hi h Cop tho e Pa ish Cou il o fi ds itself, as a esult of p oposed Go ee t Legislatio a d ha ges i app oa h lo al pa t e o ga isatio s i the light of that p oposed Legislatio, a d. That the Pa ish Cou il u de takes a pu li it a paig a d e site otifi atio, as ell as a age da otifi atio at the A ual Ge e al Meeti g o th Ma h to i fo the o u it of the eeti g postpo e e t. The Pa ish Cou il u a i ousl a epted the e o e datio s of the Affo da le Housi g Wo ki g G oup, he e the ope fo u e e t s heduled to take pla e o Wed esda th Ma h ould e postpo ed. Ite No. Copytho e Wa Me o ial A epo t as ta led that su a ised the e e ts a d p e ious esolutio s of the Pa ish Cou il i espe t of the p oposal fo the Pa ish Cou il to a t as p oje t a age s i the pote tial additio of o e a es to the Wa Me o ial afte the Cop tho e Histo So iet ha e eli uished the lead ole. I o de fo all e e s of the Pa ish Cou il to gai g eate la it as to hat is p oposed a d to hea at fi st ha d f o all the pa ties i ol ed, it as esol ed that the

5 Pa ish Cle k should i ite ep ese tati es of St Mas Chu h, the Cop tho e a d Dist i t B a h of the Ro al B itish Legio a d the Cop tho e Pa ish Histo So iet e i ited to the e t full Pa ish Cou il eeti g to e held o Tuesda d Ma h. additio al olla ds a e e ui ed to o plete the e ge p ote tio o ks i f o t of the Wa e o ial. It as o side ed p ude t to o de additio al olla ds at the sa e ti e fo epla e e ts i the e e t of da age. Ea h olla d osts. plus VAT gi i g a total ost of. i lusi e of VAT the VAT ele e t of. a e e lai ed at the e d of the fi a ial ea. It is u de stood that e e s of the Pa ish ill e a aila le to i stall the olla ds a d Co u it Se i e pe so el ill lea the olla ds. The Pa ish Cou il esol ed to autho ise the pu hase of olla ds at a total ost of.. The Pa ish Cle k is to o ta t B ia G addige to ake the e essa a a ge e ts fo the pu hase of the additio al olla ds. The Pa ish Cle k o fi ed that he has e ei ed a d a ked a he ue to the Pa ish Cou il s a ou t fo the su of that has ee e ei ed f o the Cop tho e Pa ish Histo So iet, ei g the Pa ish Cou il s do atio of p e ious Pa ish Cou il Chai a Stua t Bulle Ja is s hai a s allo a e. The Histo So iet has also ad ised that the ha e etu ed Dist i t Cou illo Leslie Putto k s g a t to hi. Dist i t Cou illo a d Cou t Cou illo Keith Ma s ha e i di ated that the ould ish fo thei g a t do atio s to e ade o e to the Pa ish Cou il as t ustees of the Wa Me o ial fu ds. The Pa ish Cle k is to o ti ue to p og ess the o tai i g of uotatio s fo i su i g the Wa Me o ial. Ite No. A ual Pa ish Meeti g The Pa ish Cle k ta led a fi alised age da fo the A ual Pa ish Meeti g to e held o Wed esda th Ma h at. p. Ite No. Co espo de e The Pa ish Cle k e all epo ted to e e s that a e ethod of i ulati g o espo de e e ei ed ould e e ui ed to e su e that pe so al data, o fide tial i fo atio o pote tial defa ato ate ial as ot i ulated afte a e e t e e t at Test Valle Bo ough Cou il. The Pa ish Cle k ill the efo e i g fo a d a epo t to the d Ma h eeti g hi h shall o tai i fo atio a d guida e o est p a ti e to e adopted i elatio to deali g ith o espo de e. I the ea ti e, he ould o ti ue to i ulate ate ial as it as e ei ed e- ail a d ha d op. Ite No. - Fi a e atte s i Expenditure - the Cle k p ese ted the o thl fi a ial state e t, togethe ith details of p oposed pa e ts. Ag eed, that the state e t e e ei ed a d the follo i g pa e ts e e autho ised: Che ue No Payee & Detail A ou t Ke i Be ett Le gths a Wello. i oi e Joh Good i Repa e t of op i g. e pe ses Ke i Be ett Le gths a Netle Ma sh.

6 i oi e TLC O li e We site ai te a e. Mi hael Mo ti e Cle ks sala a d e pe ses. TOTAL. Sta di g O de s e e suspe ded at p Ite No. - Pe di g atte s The Cle k ta led the e ised pe di g ite s list. The follo i g e e aised: Footpath i spe tio s e e a ied out e e t o ea s The Cle k had added i isk assess e ts, ith Cou illo Joe Reill ei g the ustodia of this ite. It a e o fi ed that Cou illo Reill has e e tl u de take the outi e i spe tio. Wi so U ited Spo ts Clu a d the possi le use of Affo da le Housi g site. Split i d Po d Cou illo Joh Good i is deali g ith the e sig age. Le gths a S he e Cou illo Joe Reill to eet Ke i Be ett i the ea futu e. Ba tle S hool oad safet issues Cou illo s Ste e He a a d Sa ah Coo s epo ted that the e e e su sta tial i p o e e ts to the situatio. The Pa ish Cle k ill o pile a sepa ate s hedule of High a elated pe di g ite s. Delegates Repo ts No e Cou illo Joh Good i olu tee ed to epla e Cou illo Lad Ka a Ha ks as o e of the Pa ish Cou il ep ese tati es to atte d HALC eeti gs. Me e s Repo ts No e, ut Cou illo Joe Reill to a a ge fo olle tio of the t o do ated oode e hes. Othe ite s Cou illo Sa ah Coo s aised a e ui that she has e ei ed f o a eside t i Bla khill Road a out the possi ilit of i stalli g a st eet light at the ju tio of Bla khill Road a d the A i East Wello. The Pa ish Cle k is to ake e ui ies of Ha pshi e High a s Cou illo Sa ah Coo s also aised a e ui f o a Shelle La e eside t a out pla i g egulatio s. Cou illo Good i is to espo d to this. Cou illo Ste e He a e ui ed a out a pla i g elated atte i espe t of a p ope t o Southa pto Road. The atte is ei g i estigated Ne Fo est Natio al Pa k Pla i g Autho it. Chai a :. Date: