Upload Multiple Student File Layout TerraNova CSP Emphasis Highlighted
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1 Checklist before submitting File must contain a header row that includes all the columns in the file layout. Must remove the max length row File must contain the data in the order listed in the file layout. Fields cannot be longer than the value in the column. All Customers, excluding CSP, will fill out the green Race/Ethnicity fields only (optional) CSP Customers will fill out the yellow Ethnicity fields only (optional) File must be in comma separated (.csv) format. To save Excel file as type.csv: o Save file updates/changes within Excel. o Open file in Excel, if file not already open o On the Windows menu bar, click File, then Save As o The Save As dialog box will appear. The line at the bottom of this box reads Save as type: Click on the down arrow to the right of this line to open a drop down menu. Scroll down the menu until CSV (Comma delimited) is visible. Click on CSV (Comma delimited) [*.csv] to select for the Save as type: Click on Save on the right. 1 A Mode 6 Y PAPER for CSP Users 2 B District 13 Y The District must match the district dropdown: CALIFORNIA, CSI, FLORIDA, INTERNATIONAL, MID AMERICA, NAUMS, NCSA, NORTHEAST, NORTHWEST, OHIO RIVER VALLEY, ROCKY MOUNTAIN, SOUTH CENTRAL, SOUTHEAST 3 C District Code 10 Y The District Code must match the district code dropdown. CSP01, CSP02, CSP03, CSP04, CSP05, CSP06, CSP07, CSP08, CSP09, CSP10, CSP11, CSP12, CSP13 For CSP users the District will be 5 digits (ex. CSP02) 4 D State 2 N 5 E School NA Y The School must match the school name dropdown. Enter the complete School exactly as seen in the portal. If the name is longer than 15 characters, it will be truncated automatically during the upload. The School Code must match the school code dropdown. 6 F School Code 10 Y For CSP users the School Code will be 7 digits (ex ) Page 1 of 6
2 7 G Grade 2 Y KG, 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12 A-Z, spaces 8 H Teacher 15 Y If no Teacher applies, use NONAME A-Z, spaces 9 I Last 20 Y DRC will: Convert hyphens, apostrophes, periods, parenthesis, and other non-alpha numeric values to spaces Convert lower case alpha values [a-z] to upper case alpha values [A-Z] Convert diacritical values to their alpha character equivalent o Examples: Ã = a, ñ = n, ë or é = e, Ô = o, and Í = I A-Z 10 J First 15 Y DRC will: Convert hyphens, apostrophes, periods, parenthesis, and other non-alpha numeric values to spaces Convert lower case alpha values [a-z] to upper case alpha values [A-Z] Convert diacritical values to their alpha character equivalent o Examples: Ã = a, ñ = n, ë or é = e, Ô = o, and Í = I A-Z 11 K Mid Initial 1 N 12 L Birth Date 8 Y DRC will: Convert hyphens, apostrophes, periods, parenthesis, and other non-alpha numeric values to spaces Convert lower case alpha values [a-z] to upper case alpha values [A-Z] Convert diacritical values to their alpha character equivalent o Examples: Ã = a, ñ = n, ë or é = e, Ô = o, and Í = I MMDDYYYY Must have leading zeros for birthdates such as January 3 rd, 2017 would be formatted the following: Page 2 of 6
3 13 M Gender 1 Y M or F A-Z, 0-9, or blank 14 N Student ID 6 N Data will be converted to blank if invalid values are received Student ID MUST be 6 digits if using this field 0-9 or blank 15 O K 1 N 1 = Gifted & Talented 0-9 or blank 1 = 1 or less years in Christian School 2 = 2 years in Christian Schools 3 = 3 years in Christian Schools 4 = 4 years in Christian Schools 5 = 5 years in Christian Schools 6 = 6 years in Christian Schools 7 = 7 years in Christian Schools 8 = 8 years in Christian Schools 9 = 9 or more years in Christian Schools 16 P L 1 N *May be left blank 0-9 or blank 17 Q M 1 N 18 R N 1 N 0-9 or blank 19 S O 1 N 0-9 or blank 20 T P 1 N 0-9 or blank This field is used for the following: Allowed values: 1-3 or blank 1 = Home School 2 = International 3 = Other Y=Yes, Blank=No 21 U IEP 1 N 22 V N Enter Y if a student has an Individualized Education Program Y=Yes, Blank=No Enter Y if a student has a Section 504 Plan Page 3 of 6
4 Y=Yes, Blank=No 23 W LEP/ELL 1 N Enter Y if a student is classified as having Limited English Proficiency (LEP) or as an English Language Learner (ELL) or similar classification CSP Users: Must select one of the below Numbers: Test Type/Number TerraNova CSP 91 TerraNova CSP with 92 InView 24 X Test ID 2 Y *Please Note: if you select 92 you will need to provide the Inview level in # Y Test Form 1 Y CSP Users: Enter G 26 Z TerraNova Level 2 Y 27 AA InView Level 1 Y/N 28 AB Level as follows: Level 10=Kdg Level 11=1st gr Level 12=2nd gr Level 13=3rd gr Level 14=4th gr Level 15=5th gr Level 16=6th gr Level 17=7th gr Level 18=8th gr Level 19=9th gr Level 20=10th gr Level 21=11th gr Level 21=12th gr if InView is selected (92) in X. NOT required if no InView is selected (91) in X. Grades 2/3=Level 1 Grades 4/5=Level 2 Grades 6/7=Level 3 Grades 8/9=Level 4 Grades 10/11=Level 5 Grades 11/12=Level 6 (Grade 11 can be administered Level 5 or 6) Race American Indian or Alaska Native 1 N CSP USERS- LEAVE THIS COLUMN BLANK 29 AC Race Asian 1 N CSP USERS- LEAVE THIS COLUMN BLANK Page 4 of 6
5 30 AD 31 AE Race Black or African American 1 N CSP USERS- LEAVE THIS COLUMN BLANK Race Native Hawaiian or other Pacific Islander 1 N CSP USERS- LEAVE THIS COLUMN BLANK 32 AF Race White 1 N CSP USERS- LEAVE THIS COLUMN BLANK 33 AG Ethnicity 1 N CSP USERS- LEAVE THIS COLUMN BLANK Valid values are 1-8 or blank 1 = Ethnicity American Indian or Alaska Native 2 = Ethnicity African American or Black, Not Hispanic 3 = Ethnicity Asian 4 = Ethnicity Pacific Islander 5 = Ethnicity Hispanic or Latino 6 = Ethnicity White, Not Hispanic 7 = Ethnicity Multiethnic 8 = Ethnicity Other 34 AH CSP - Ethnicity 1 N This field is for CSP Customers only CSP - Test Administration 35 AI Year 4 Y 4-digit valid year in the format of YYYY ***CSP USERS s MUST have the headers that are on the example spreadsheet, but the columns are to be left blank. No information is needed for CSP Users as it applies to other clients. All column headers must match the Sample Precode Layout file. Header names and their column positions are listed on page 6 of this document.*** Page 5 of 6
6 # Position Upload Multiple Student File Layout TerraNova Max Description/Values 36 AJ Home Language 1 N CSP USERS- LEAVE THIS COLUMN BLANK 37 AK Acc R1 1 N CSP USERS- LEAVE THIS COLUMN BLANK 38 AL Acc R2 1 N CSP USERS- LEAVE THIS COLUMN BLANK 39 AM Acc R3 1 N CSP USERS- LEAVE THIS COLUMN BLANK 40 AN Acc L1 1 N CSP USERS- LEAVE THIS COLUMN BLANK 41 AO Acc L2 1 N CSP USERS- LEAVE THIS COLUMN BLANK 42 AP Acc L3 1 N CSP USERS- LEAVE THIS COLUMN BLANK 43 AQ Acc MA1 1 N CSP USERS- LEAVE THIS COLUMN BLANK 44 AR Acc MA2 1 N CSP USERS- LEAVE THIS COLUMN BLANK 45 AS Acc MA3 1 N CSP USERS- LEAVE THIS COLUMN BLANK 46 AT Acc SC1 1 N CSP USERS- LEAVE THIS COLUMN BLANK 47 AU Acc SC2 1 N CSP USERS- LEAVE THIS COLUMN BLANK 48 AV Acc SC3 1 N CSP USERS- LEAVE THIS COLUMN BLANK 49 AW Acc SS1 1 N CSP USERS- LEAVE THIS COLUMN BLANK 50 AX Acc SS2 1 N CSP USERS- LEAVE THIS COLUMN BLANK 51 AY Acc SS3 1 N CSP USERS- LEAVE THIS COLUMN BLANK 52 AZ Acc Inv1 1 N CSP USERS- LEAVE THIS COLUMN BLANK 53 BA Acc Inv2 1 N CSP USERS- LEAVE THIS COLUMN BLANK 54 BB Acc Inv3 1 N CSP USERS- LEAVE THIS COLUMN BLANK Page 6 of 6
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