Document for ENES5 meeting

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1 HARMONISATION OF EXPOSURE SCENARIO SHORT TITLES Dcument fr ENES5 meeting Paper jintly prepared by ECHA Cefic DUCC ESCOM ES Shrt Titles Grup 13 Nvember 2013 OBJECTIVES FOR ENES5 The bjective f this dcument is t present t ENES5 a prpsal fr a recmmendatin n the harmnisatin f the ES shrt titles including the set f rules that shuld be fllwed t generate shrt titles supprted by sme illustrative examples. The ES Shrt Titles Wrking Grup seeks t achieve cmmn understanding f the ENES cmmunity n: - Principles agreed in relatin t building and structuring ES Shrt Titles; - Structure f Identifiers 1 and 2 f ES Shrt Titles: Life Cycle Stage and Market Sectr Infrmatin respectively; - List f utstanding questins and fllw-up activities. In additin, the ES Shrt Titles Wrking Grup encurages individuals/rganisatins frm the ENES cmmunity t nminate themselves t prceed t further testing f the ES Shrt Titles rules e.g. ITtesting f the algrithm r manual translatin f a Table f cntent including a relatively high number f existing ES Shrt Titles int new ES Shrt Titles accrding t the prpsed structure. BACKGROUND AND STATUS Backgrund The lack f harmnisatin in frmat and cntent f expsure scenaris (ES) cmmunicated in the supply chain is widely recgnised. This has been reflected in the CSA/ES Radmap 1 actin: 4.2 in cnnectin with 2.1 and 3.3. The first Radmap implementatin plan made an explicit reference t the wrk n harmnisatin f the shrt titles. The idea f having harmnised shrt titles fr ES has been discussed at large mainly in the cntext f ENES 2. A backgrund dcument was prepared fr ENES4 including detailed explanatins n the 1 CSR/ES Radmap: 2 ENES: Eurpean Netwrk n Expsure Scenaris: 1

2 benefits f this apprach, implicatins and sme examples. See als relevant presentatins at ENES3 and ENES4: ENES3: sessin Cmmunicating ES ENES4: sessin 2 Harmnising expsure scenaris fr cmmunicatin The cncept was refined and further validated at a Wrkshp jintly rganised by DUCC/AISE, ESCm/Cefic and ECHA, held in Brussels n 12 September. The set f rules fr building shrt titles frm ENES4 was further develped and subsequently tested fr manual and autmated applicatin, based n real life cases. During all the discussins there has been brad supprt fr the cncept. Its usefulness and practicability culd be illustrated with varius examples. The expsure scenari shrt titles are expected t frm the basis fr the Table f Cntents t be inserted at the beginning f the annex t the Safety Data Sheet. This Table f Cntents will assist the dwnstream user in quickly identifying the expsure scenari(s) ptentially relevant t him. In the curse f this prject, when wrking n real-life examples, sme incnsistencies at the level f ES building have becme evident. In the lnger term the harmnisatin f the shrt titles is als expected t cntribute t a better definitin f ES scpe. Current status It has been cncluded at previus ENES meetings that it is pssible t harmnise ES Shrt Titles n the basis f the three grups f identifiers shwn belw Identifier Mandatry 3 /Optinal 1. Life cycle stage Mandatry 2. Market sectr infrmatin 3. Additinal infrmatin n prcess r substance Mandatry Optinal Surce f infrmatin Main life cycle stages: Frmulatin, Use at industrial site, Use by prfessinal wrker, Cnsumer use, Service life (cnsumer) r Service life (wrker) PC, AC, SUs pick-lists r varius prducts r varius sectrs r varius articles (+UD cdes) -prcess characteristic -technical functin f substance -level f cntainment -physical frm f prduct Number f entries 1 Multiple Multiple Example Cnsumer use Plant prtectin prducts (PC27) Spray 3 Mandatry means infrmatin always t be entered nt mandatry in the legal sense 2

3 Sme principles have als been agreed: - Aim fr IT prcessability whilst keeping human readability - The ES Title shuld be unambiguus i.e. cntain sufficient infrmatin t allw a DU t chse the relevant ES amng thse in the extended SDS 4. - The identifiers will be cmpsed f standard phrases frm the ESCOM 5 Catalgue - The ES shrt title shuld reflect a subset f infrmatin that is already included in the ES (it shuld nt include additinal infrmatin) - Where an ES cvers a brad range f prducts, sectrs r articles, it shuld be pssible t include varius [prducts], [sectrs], [articles] in the ES Shrt Title, instead f a lng list f phrases. The number f prducts/sectrs/articles that wuld trigger the use f varius is still t be discussed. The user can further decide whether he wuld include a list f prduct/sectr/article cdes r nt. E.g. Varius prducts (PC35, PC9). The additin f cdes may be f particular imprtance if the supplier wants t emphasize that the ES cvers nly a specific set f prducts,sectrs,articles. - Prcess categries (PROCs) and envirnmental release categries (ERCs) shuld nt appear in the shrt title. The reasn is that ne ES usually cvers varius prcess/activities carried ut by wrkers and thus listing these in the shrt title des nt help t distinguish between different ES. The full list f applicable use descriptrs will cntinue t be fund in the Expsure Scenari itself, Sectin 1. In additin, the infrmatin cntent f the ERC is already largely reflected in the 1 st identifier (Life cycle stage). Additinal infrmatin n the prcesses can be prvided under the 3 rd identifier (e.g. cntainment), extracting relevant infrmatin elements frm the ES cntent. Besides these principles, it is als acknwledged that further testing f IT rules is needed and sme fllw-up activities need t be rganised, namely t better define the 3 rd identifier and its use. Once the rules can be recmmended fr implementatin a prper transitin perid fr the cmpletin f all fllw-up activities needs t be planned. Mre infrmatin is prvided in this paper. STRUCTURED SHORT TITLES RULES The draft set f rules fr building and structuring shrt titles have been captured in this embedded dcument. It reflects sme initial testing and prvides a means fr subsequently autmated applicatin and testing. Further develpments f the rules are captured in the list f fllw-up activities belw. 4 This verificatin f relevant ES des nt mean that the DU is cvered. Use cverage is dependent n the cntent f the ES, nt nly the shrt title. 5 ESCOM stands fr Expsure Scenari fr Cmmunicatin and it is an industry prject t develp a catalgue f standard phrases fr ES ( Tls1/) 3

4 StructuredShrtTitles pdf EXAMPLES A number f industry sectrs and cmpanies have applied the draft set f rules fr building the shrt titles t sme f their current expsure scenari titles. The examples prvided in the embedded file belw cnstitute a subset f all thse reviewed and discussed by the ES Shrt Titles Wrking Grup; this subset includes the examples that illustrate all the different rules. Further testing f the rules with real life cases will be needed, as explained in the list f fllw-up activities t be planned. ENES5 - ES shrt titles examples after S LIST OF FOLLOW-UP ACTIVITIES TO BE PLANNED The main fllw-up activities can be gruped in tw areas: - Tpics that need further clarificatin via testing f the prpsed rules (manual and/r ITtesting). ENES participants interested in further testing are welcme t identify themselves befre and during the meeting. - Prcesses that need t be put in place t supprt the implementatin f the system Tpics fr further clarificatin via testing - Third identifier (see table with identifiers n page 2) One f the basic principles f the ES Shrt titles is that they shuld nt include any new infrmatin i.e. the different identifiers shuld cnvey nly infrmatin that is already in the ES. Fr the life cycle stage and the use descriptrs (UD), this is easier as they are in the ES title. Fr the 3 rd identifier, mre wrk is needed in rder t map the fields in the ES int the different 3 rd identifiers; nly then we can define rules fr the use f the 3 rd identifier. Therefre it is prpsed t: Find which infrmatin is relevant at ES level (this will cme frm the testing) Map which fields in the ES crrespnd t the selectin f certain 3 rd identifiers Define rules fr the use f the 3 rd identifier 4

5 Fr the shrt term explain thrugh guidance hw t select and use the 3 rd identifier. In the lng term, implement rules t deal with the use f a 3 rd identifier in the shrt title (in rder t ensure cnsistency). The rder f the rules fr the 3 rd identifier shuld als be cnsidered is it relevant? - Extent f achievable unambiguity at different levels ES shrt titles within the Annex f extended SDS: in the shrt term it is expected that sme cmpanies implement the prpsed rules t generate shrt titles at the level f the extended SDS fr a given substance at cmpany level. in the lnger-term, it is expected that an industry-wide prcess is put in place t agree n the ES shrt titles at sectr level, amng registrants / DU sectrs. This wuld enable: ES shrt titles within the jint CSR f registrants: ES shrt titles crrespnding t the use-map f a DU sectr - Table f cntents (TCs) built with ES shrt titles: prepare a few examples f current TC vs TC with ES shrt titles based n the prpsed rules, t cmpare and assess whether ES Shrt Titles are fit-fr-purpse f DU understanding. - Autmatin: While applying the rules when shuld the system stp (after the 2 nd rule, r 3 rd rule, )? The testing shuld include the generatin f tw tables f cntents t cmpare ne with manual interventin and ne where the system stps when Uniqueness is achieved. Hw des it wrk n hundreds/thusands f existing ES? Is there enugh differentiatin (PC/SU rules)? Is it allwed t g t e.g. rule 4 (i.e. add Physical frm as 3 rd identifier) withut applying rule 3 (Technical functin)? Only if the applicatin f the rule 3 wuld nt intrduce differentiatin in the shrt titles? - Printing f cdes after varius prducts, varius sectrs r varius articles shuld be encuraged, especially when the assessment is explicitly cvering nly limited number f sectrs/prducts - Hw t treat intermediates: industry has ften used PC 19 t flag that a substance is used as intermediate (i.e. 2 nd identifier). Hwever it may be als pssible t express this infrmatin as technical functin f the substance (3 rd identifier)? Shuld it always be in assciatin t SU 8/9 (manufacturing f anther substance)? Please nte: SDS fr Intermediates registered under Article 17 r 18 will usually d nt cntain expsure scenaris. Prcesses that need t be put in place - ESCOM Standard Phrases prcess: New standard phrases: new phrase submissin (build n existing list f phrases already identified during the wrk previusly dne), prcess fr acceptance, update f catalgue, etc. 5

6 Stakehlder prcess fr new f refined use descriptr categries (e.g. frm TARIC, NACE, sectr use maps), withut fundamentally changing the existing list f use descriptrs frm the R12 Guidance. - Shrtening f Use Descriptr Names: wrking grup t be set up (des this activity fit in the cntext f the ESCOM phrases grup?) - Cnversin f existing ES Shrt Titles int the prpsed frmat: rle f Sectr assciatins Generic Expsure Scenari titles Sectr use mappings - Update f Use Descriptr System: n fundamental change, sme suggestins fr cnsideratin when next update f R-12 takes place Shrter names, nce agreed Remve SU 3, 21,23, 10 as being redundant (already cvered by Life cycle stages) SU8 and SU9 cmbinatin t be cnsidered Re-assess the Frmulatin Life cycle stage t make clear its scpe e.g. Frmulatin and Distributin, Handling and mixing ; in the shrt-term training is needed t increase awareness that Frmulatin cvers Distributin 6

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