Payroll Direct Deposit

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Marjorie Lawrence
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1 Payroll Dirct Dposit Dirct Dposit for mploy paychcks allows cntrs to avoi printing an physically istributing papr chcks to mploys. Dirct posits ar ma through a systm known as Automat Claring Hous (ACH), which is an asy way to hav payroll chcks posit irctly into ach mploy s chcking or savings account. Bfor You Bgin You must b running Procar Vrsion or highr. You must b currntly using Payroll moul. Crat a folr on your computr for storing fils you will transmit to bank. Things to ask your bank Lt m know that you ar using a thir party program (Procar) that crats an ACH fil that you woul lik to us. At a minimum, hr ar som qustions to ask: What os bank charg for ir srvic? Do I n to crat a spcial account with bank for this procss? How os bank want fil snt to m? I also n a company ID numbr as part of manatory formatting of ACH. I hav bn tol this numbr coul b 1 + my tax ID, is this accptabl or os bank provi a uniqu numbr? Dos bank rquir a Prnot? How many ays prior to sttlmnt at os bank n fil? Things to Know Procar will output ir a stanar Payroll Dirct

2 Dposit NACHA fil or an offst fil. No or formats ar support. Authorization Form for Employs You ll n authorization from ach mploy who wants to participat, incluing routing an account numbrs for ir bank. You may us this Dirct Dposit Authorization Form or crat your own. Downloa Dirct Dposit Extra Log on to your computr with local aministrator privilgs an clos all programs, incluing Procar. Downloa Whn installation is complt, rstart Procar. Gtting Thr From Procar Hom scrn go to Utilitis > Procar Extras > Dirct Dposit.

3 First Tim Stup Ch oos S l ct Ch ck bo ok an pic k acc ou nt fro m wh ich pa yro ll is iss u. If pro mp t, run

4 Ba nk Ac co unt Co nfi gur ati on. Ent r n cs sar y inf or ma tio n (i spl ays in up pr cas ltt rs ). Cli ck Sa

5 v > Exi t. If Sa v is gra y out, it m ans rou tin g, ba nk acc ou nt or Co mp an y ID is inc orr ct. No

6 3. t: Th Co mp an y ID Nu mb r is us ual ly 1+ yo ur tax ID nu mb r. Yo u ar no w on Dir ct D pos it scr

7 n. Sl ct Em plo y Lis t but ton an o ubl - clic k an y m plo y hig hli ght in pin k, tha t is l cti ng to us

8 ir ct pos it. 4. Ent r rq uir inf or ma tio n for ac h m plo y s acc ou nt. Wh n all m plo y s l cti ng

9 ir ct pos it ha v b n up at, sl ct Sa v > Exi t. 5. Ski p thi s st p if yo ur ba nk o s not rq uir a Pr

10 not ific ati on fil (s sn tial ly a $0 tra nsa cti on fil ). If it is rq uir, sl ct Em plo y Pr not, an Pr not ific

11 ati on scr n ap p ars. Sl ct loc ati on for fil an m plo y s to b inc lu. Sl ct Cr at Pr

12 not, Exi t scr n, n tra ns mit fil to ba nk acc or ing to ir ir ct ion s. Crat Dirct Dposit Fil 1. Do yo ur Pa yro

13 ll Ch ck Cal cul ati on jus t as yo u wo ul if pri nti ng ch ck s, BU T sl ct Po st & Pri nt Lat r, rat hr tha n pri

14 2. nti ng m. Fro m Pro car Ho m scr n go to Uti liti s > Pro car Ext ras > Dir ct D pos it. On c yo u sl

15 ct ch ck ing acc ou nt us for Dir ct D pos it, scr n bl ow wit h all ch ck s wai tin g to b pr int

16 ap p ars. 3. An yo n hig hli ght in pin k o s not ha v suf fici nt inf or ma tio n rg ar ing ir ba nk acc ou

17 nt. If yo u ha v ir inf or ma tio n, o ubl - clic k ir na m an cor rc t rc or. If not, yo u ca n

18 4. pri nt ir ch ck wit h oth r no n- ir ct pos it m plo y s at n of pro cs s. Sl ct m plo y s

19 5. 6. to inc lu on NA CH A fil. Cli ck Cr at AC H Fil. Th Cr at AC H Fil scr n su m ma riz

20 s m plo y s an nt ch ck am ou nts tha t wil l b in NA CH A fil. Cli ck N xt if v ryt hin g ap p

21 ars to b cor rc t, or Exi t if fur r i tin g is n. 7. At Cr at AC H Fil scr n, hol yo ur mo

22 us ov r a bo x for a hl pfu l too l tip. 8. Cli ck but ton on rig ht ha n si wit h thr ot s ( ) to sl

23 ct Dir ct D pos it Fol r (th loc ati on to sav fil ). Th St tl m nt Da t mu st b to mo rro w or lat

24 r an on a rg ula r ba nki ng a y for yo ur ba nk (yo ur ba nk wil l cla rify thi s). If ba nk isn t pos tin g

25 on st tl m nt at yo u sp cifi, y wil l rj ct bat ch. Im po rta nt! Th Ts t Mo is for yo ur

26 int rn al ts tin g onl y. Do NO T sn a fil cr at in Ts t Mo to ba nk. 9. Cli ck Ru n wh n yo u ar ra

27 y to cr at fil an pri nt m plo y pa yro ll stu bs on pla in pa pr. S : Sa mp l Ch ck Stu b. 10. V rify

28 stu bs pri nt cor rc tly, n clic k Exi t. 11. Tra ns mit NA CH A fil acc or ing to yo ur ba nk s ir ct ion s. 12. Em

29 plo y s not l cti ng to us ir ct pos it, an tho s yo u i not su bm it in NA CH A fil, ma y ha v

30 ir ch ck s pri nt at thi s tim usi ng Bat ch Pri nt Pa yro ll Ch ck s. NACHA Fil (optional) You may it NACHA fil. This may b hlpful if, for xampl, bank has rjct it u to an invali sttlmnt at. S: How can I it NACHA fil?

A L A BA M A L A W R E V IE W

A L A BA M A L A W R E V IE W Volume 52 Fall 2000 Number 1 B E F O R E D I S A B I L I T Y C I V I L R I G HT S : C I V I L W A R P E N S I O N S A N D TH E P O L I T I C S O F D I S A B I L I T Y I N