Overview for Contract Prior to utilizing a contract, the user should read the contract in it's entirety.
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1 Overview for Contract Prior to utilizing a contract, the user should read the contract in it's entirety. DESCRIPTION This contract covers the needs for the lab testing of coal used by Commonwealth facilities. Facilities are to compile four samples of one week's worth of coal deliveries and ship three of them to the contracted laboratory. The full range of critical tests are perfomormed on the first sample. If the coal fails a test, that particular test is repeated on the second and third samples. CONTRACT INFO Contract Number & Title , Coal Lab Testing Number of Suppliers 1 Validity Period 8/1/2007-6/30/2009 DGS Point of Contact Greg Knerr Contact Phone # gknerr@state.pa.us PRICING HIGHLIGHTS Pricing is available for the initial testing of anthracite or bituminous coal and also for each individual test performed in instances when failure occur. Please see the contract for pricing per test. PROCESS TO PURCHASE Using facilities must generate purchase orders in SRM.
2 Department of General Services GSPUR-13B Rev. 2/20/01 SPECIAL CONTRACT TERMS AND CONDITIONS CONTRACT SCOPE/OVERVIEW: This Contract, CN , formerly legacy contract (identified here and in the other documents as the Contract ) will cover the requirements of Commonwealth agencies for coal testing. ORDER OF PRECEDENCE: These Special Contract Terms and Conditions supplement the Standard Contract Terms and Conditions For Statewide Contracts for Supplies. To the extent that these Special Contract Terms and Conditions conflict with the Standard Contract Terms and Conditions For Statewide Contracts for Supplies, these Special Contract Terms and Conditions shall prevail. TERM OF CONTRACT: The Contract shall commence on the Effective Date, which shall be no earlier than July 1, 2007 and expire on June 30, OPTION TO EXTEND: The Department of General Services reserves the right, upon notice to the Contractor, to extend the Contract or any part of the Contract for up to three (3) months upon the same terms and conditions. This will be utilized to prevent a lapse in Contract coverage and only for the time necessary, up to three (3) months, to enter into a new contract. OPTION FOR SEPARATE COMPETITIVE BIDDING PROCEDURE: The Department of General Services reserves the right to purchase supplies covered under this Contract through a separate competitive bidding procedure, whenever the department deems it to be in the best interest of the Commonwealth. The right will generally be exercised only when a specific need for a large quantity of the supply exists or the price offered is significantly lower than the Contract price. BACKGROUND: Commonwealth Facilities shall submit anthracite and bituminous coal samples for testing under this contract. Coal samples are collected and delivered to the testing contractor per Pennsylvania Management Directive Coal Sampling and Reporting dated October 4, These samples are used to verify that delivered coal meets the minimum Commonwealth requirements in Pennsylvania Commercial Item Description (PCID) The Management Directive is available upon request. PCID 1069 is attached to this Contract for reference purposes. The Commonwealth estimates the following number of tests on an annual basis: Anthracite Coal Bituminous Coal 700 tests 550 tests This includes the required second and third portion coal tests conducted in the case when the first portion of the submitted sample fails the Commonwealth requirements. ORATORY TESTING CONTRACTOR RESPONSIBILTIES: 1. The contract laboratory shall test samples and Department of General Services (DGS) Quality Assurance Division personnel will interpret the test results. 2. Analysis of coal samples must comply with the latest methods of the American Society for Testing and Materials (ASTM). Contractor shall complete testing within three (3) business days after receipt of a coal sample. Acceptable ASTM Methods are as follows:
3 Department of General Services GSPUR-13B Rev. 2/20/01 D 3173, D 3302 or D Test for Moisture D 3174 or D Test for Ash D 3175 or D Test for Volatile Matter D 3172 or D Test for Fixed Carbon D Test for BTU (Heat of Combustion) D Test for Sulfur D Test for FSI (Free Swelling Index) D Test for Fusibility of Ash D Test for Size (1) D Test for Grindability D Drop Shatter Test for Coal D 3176, D 3178, D 3179, D Test for Ultimate Analysis D Test for Major & Minor Elements of Ash a. The test for coal size will only determine if the coal is under the required size or over the required size, and is in accordance with ASTM D 4749 TABLE 1, Size Designation. 3. Reports: a. The contractor shall supply DGS, Quality Assurance Division, with a report for each test. b. The report shall include: i. Date the sample was received at the laboratory. ii. Inclusive dates of delivery to the institution iii. Coal supplier [contractor] name iv. Tons represented by the sample v. Test method(s) used vi. DGS specification requirement for that parameter vii. Test result viii. Comments relative to the test, an indication that the second and third portions were tested. c. Contractors shall submit reports both electronically and by facsimile as specified in Distribution of Reports. 4. Distribution of Reports: a. Complete reports of sample analyses within 3 business days of receipt of sample. b. Transmit reports electronically or by facsimile within 24 hours following completion of sample testing. c. Send reports to those listed below by facsimile: i. Institution that submitted the sample ii. Coal Contractor supplying the coal that the sample represents d. Send reports electronically, in Microsoft Excel or Access, in the format provided by the Quality Assurance Division to those listed below: i. DGS, Quality Assurance Division ii. DGS, Bureau of Procurement, Commodity Specialist for Coal iii. Using Agency Central Office
4 Department of General Services GSPUR-13B Rev. 2/20/01 iv. Penn State Facilities Engineering Institute 5. Logs: The contractor shall keep an electronic log of each sample, in Microsoft Excel or Access, to include but not limited to: a. Date the sample was received b. Date the tests were completed c. Whether the second and third portions were tested d. Results of the testing e. Date the report was sent to DGS, Quality Assurance Division. 6. Retests: A retest will occur only if the sample fails the initial test. Only a failed test is repeated using the second and third samples. 7. Billing: The contractor will bill the institution supplying the sample for all tests performed. ORATORY TESTING COMMONWEALTH RESPONSIBILITIES: 1. During the contract period, the Commonwealth reserves the right to review the Contract Laboratory s Quality Assurance Program on a periodic basis to include a review of certified check sample tests. 2. The Department of General Services, Quality Assurance Division must approve the awarded contractor s coal report before implementation of the testing program. OPTION TO RENEW: The contractor or any part of the contract may be renewed for three (3) additional one (1) year terms by mutual agreement between the Commonwealth and the Contractor. If the Contract is renewed, the same terms and conditions shall apply. INQURIES: Direct questions concerning this Contract to: Greg Knerr Commodity Specialist DGS Bureau of Procurement 6 th Floor Forum Place 555 Walnut St. Harrisburg, PA (717) gknerr@state.pa.us
5 REPRINT Page 1 of 3 Contract No Contract Original Approval Date: 07/30/2007 All using Agencies of the Commonwealth, Participating Political Subdivision, Authorities, Private Colleges and Universities Your SAP Vendor Number With Us: Supplier Name/Address: ENERGY CENTER INC DBA GEOCHEMICAL TESTING 2005 N CENTER AVE SOMERSET PA Supplier Telephone No: Supplier Fax No.: Purchasing Agent: Name: Greg Knerr Phone: Fax: Valid from/to: 08/01/ /30/2009 Please Deliver To: To be determined at the time of the Purchase Order unless specified below Your Quotation: Date: Collective No.: Our Quotation: Payment Terms: NET 30 The Commonwealth of Pennsylvania, through the Department of General Services, accepts the submission of the Bidder/Contractor for the awarded item(s) at the price(s) set forth below in accordance with: 1) the RFQ submitted by the Bidder/Contractor, if any; 2) the documents attached to this Contract or incorporated by reference, if any, and 3) the contract terms and conditions stored on the website address at for this type of Contract as of the date of the RFQ, if any, or other solicitation for this Contract, all of which, as appropriate, are incorporated herein by reference. When the Bidder/Contractor receives an order from a Commonwealth agency, the order constitutes the Bidder/Contractor's authority to furnish the item(s) to the agency at the time(s) and place(s) specified in the order. RFQ, as used herein, means Request for Quotations, Invitation for Bids, Invitation to Qualify, or Request for Proposals, as appropriate. Item Material/Service Desc Est Qty UOM Net Price Per Unit Total TESTING,COAL,INITIA L ANTHRACITE 0.00 Each Each TESTING,COAL,INITIA L BITUMINOUS 0.00 Each Each TESTING,COAL,MOIST URE 0.00 Each Each 0.00 SEE LAST PAGE FOR ESTIMATED TOTAL VALUE INFORMATION Integrated Environment Systems Form Name: ZM_SFRM_STD_MMCO_L, Version 1.0, Created on 05/27/2003, Last changed on 03/29/2005.
6 Item Material/Service Desc REPRINT Page 2 of 3 Contract No Contract Original Approval Date: 07/30/2007 Supplier Name: ENERGY CENTER INC DBA GEOCHEMICAL TESTING Est Qty UOM Net Price Per Unit Total TESTING,COAL,ASH 0.00 Each Each TESTING,COAL,VOLAT ILE MATTER 0.00 Each Each TESTING,COAL,BTU 0.00 Each Each TESTING,COAL,SULFU R 0.00 Each Each TESTING,COAL,SIZE 0.00 Each Each TESTING,COAL,FSI 0.00 Each Each TESTING,COAL,FUSIBI LITY OF ASH 0.00 Each Each TESTING,COAL,GRIND ABILITY 0.00 Each Each TESTING,COAL,DROP SHATTER 0.00 Each Each 0.00 Integrated Environment Systems Form Name: ZM_SFRM_STD_MMCO_L, Version 1.0, Created on 05/27/2003, Last changed on 03/29/2005.
7 Item Material/Service Desc REPRINT Page 3 of 3 Contract No Contract Original Approval Date: 07/30/2007 Supplier Name: ENERGY CENTER INC DBA GEOCHEMICAL TESTING Est Qty UOM Net Price Per Unit Total TESTING,COAL,ULTIM ATE ANALYSIS 0.00 Each Each TESTING,COAL,ELEME NTS OF ASH 0.00 Each Each TESTING,COAL,TOTAL MOISTURE 0.00 Each Each TESTING,COAL,AST 0.00 Each Each 0.00 General Requirements for all Items: Header Text Contact: Robert Stull Phone: (814) bstull@geo-eci.com No futher information for this contract. Estimated Total Value: $ 75, Currency: USD Integrated Environment Systems Form Name: ZM_SFRM_STD_MMCO_L, Version 1.0, Created on 05/27/2003, Last changed on 03/29/2005.
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