Dear Lib r ar y Volunt eer,
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- Giles Alexander Murphy
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1 Dear Lib r ar y Volunt eer, It is a sp ecial p leasur e f or m e t o t ake t his op p ort unit y t o w elcom e you. Your gener ous gif t s t o t he Haup p auge Pub lic Lib r ar y of your t im e, ener gy, sp ecial skills and concer n are d eep ly ap p r eciat ed. Your help as a volunt eer allow s t he Lib r ar y t o p r ovid e a higher level of lib r ar y ser vices t o t he cit izens of your com m unit y. Pub lic lib r ar ies ar e t r uly f or t he p eop le. They ar e a uniq ue com m unit y r esour ce availab le t o ever yone f or inf orm at ion, lear ning, and p leasur e. You help us d irect ly in t he w ork you d o f or us and you also b enef it t he Lib r ar y in an indir ect w ay. The concer n f or and kn ow led ge of t he Lib rar y t hat you car r y i nt o t he com m unit y on our b ehalf ar e invaluab le. For all of t hese gif t s, I t hank you. Sincer ely, Mat t hew Boller m an, Direct or
2 BECOMING A VOLUNTEER Hauppauge Public Library Volunteer Handbook To b ecom e a volunt eer you w ill need t o com p let e t he f ollow ing st ep s: Com p let e and sub m it t he Volunt eer Ap p licat ion Form t o t he Volunt eer Coord inat or. Com p let e a b rief in -p er son or t elep hone int er view ; Req uest, b e select ed f or, and t hen p laced int o a p ar t icular job or job s; Receive an orient at ion includ ing a t our of t he b uild ing, int r od uct ion t o lib r ar y st af f and r eview of t he volunt eer p olicy; Receive ad d it ional job orient at ion and t r aining r elat ive t o t hose sp ecif ic assigned volunt eer job s VOLUNTEER OPPORTUNITIES A sam p ling of lib r ary volunt eer op p ort unit ies is li st ed b elow. Not all op p ort unit ies ar e availab le at all t im es. Assist w it h child r en s p r ogr am s - Help child r en w it h cr af t p r oject s, p r ep ar e m at er ials f or cr af t s Assist w it h ad ult p rogr am s p r ep ar e r ef r eshm ent s, d ist r ib ut e p r ogr am s, r ep r od uce hand out s and f lyer s, m ake r em ind er p hone calls Pr ep ar e m at er ials f or m ailings. Put lab els in b ooks and m ed ia it em s Ar r ange lib r ar y m at er ials in a neat m anner Disp lays Assist w it h p ub lic access com p ut er s Pr ovid e help w it h resum es and w ord p r ocessing Tut or or p r ovid e ho m ew ork assist ance VOLUNTEERS UNDER THE AGE OF 18 Young p eop le aged 12 t o 17 m ay ap p ly t o volunt eer f or t he Lib r ar y in p osit ions f or w hich t hey ar e q ualif ied, if t hey have w r it t en p ar ent al p er m ission. Young volunt eer s ar e exp ect ed t o ab id e b y all volunt eer p r ogr am p olicies and p r oced ur es.
3 SUPERVISION You w ill have an on-sit e sup er visor and ar e exp ect ed t o f ollow t he p r oced ur es est ab lished b y t hat st af f m em b er. Your sup ervisor is r esp onsib le f or d ay-to-d ay m anagem ent and guid ance of your w ork and w ill b e availab le f or consult at ion and assist ance. Please f eel f r ee t o ask any q uest ions of t his p er son or rep ort any p r ob lem s or concer ns you have ab out your assign m ent. If you ar e unab le t o cont act yo ur sup er visor, t he Volunt eer Coord inat or is availab le t o d iscuss any changes or p r ob lem s. JOB ORIENTATION & TRAINING Bef ore b eginning your r egular volu nt eer assignm ent, your sup er visor w ill d iscuss t he f ollow ing it em s w it h you: Receive a t our of t he b uild ing Be int r od uced t o lib r ar y st af f Review t he volunt eer hand b ook Review job d ut ies and exp ect at ions Conf ir m w ork d at es, t im es, and ant icip at ed d ur at ion of your p ar t icip at ion Review sign -in and sign -out p r oced ur es Pr ovid e t r aining on any new skills need ed t o p er f orm assigned t asks Discuss p r oced ur es f or ob t aining, using, and car ing f or need ed sup p lies Pr ovid e saf et y orient at ion Review locat ions of p ar king, r est r oom s, w at er f ount ains, f ir st aid kit s, and p laces f or your p er sonal it em s such as p ur ses/co at s, et c. ATTENDANCE Your sup er visor and co -w orker s value your cont r ib ut ions and t hey d ep end on you t o b e p r esent at t he sched uled t im e. If you know you will b e ab sent or lat e p lease not if y your sup er visor or t he Volunt eer Coord inat or as soon as p ossib le.
4 REPORTING FOR DUTY, KEEPING WORK HOURS You need t o r ep ort t o your assigned sup er visor (or p er son in char ge) up on ar r ival. Sup ervisors w ill p r ovid e inst r uct ions f or st or ing coat s, b ags, and ot her p er sonal it em s; w e r ecom m end locking valuab le it em s in t he t r unk of your vehicle. You m ust sign -in at t he b eginning and sign -out up on com p let ion of your shif t, not ing t he t ot al num b er of hour s t hat you w orked. Keep ing an accur at e t ally of volunt eer w ork hour s is ver y im p ort ant. APPEARANCE Volunt eer s ar e am b assad ors f or t he lib r ar y and need t o p resent a p osit ive im age t o t he p ub lic. It is exp ect ed t hat each volunt eer 's d r ess and gr oom in g w ill b e ap p r op r iat e f or a b usiness envir onm ent and in keep ing w it h his or her w ork assignm ent. If a volunt eer is d r essed in an inap p r op r iat e m anner, t hey m ay not b e ab le t o w ork t heir shif t. CUSTOMER SERVICE Many volunt eer s com e int o cont act w it h lib r ar y p at r ons and m ay w ell b e t he f ir st of f icial cont act a p at r on has w it h t he lib rar y. It is im p ort ant, t her ef ore, t hat volunt eer s m aint ain a p r of essional, f r iend ly d em ean or at all t im es. Volunt eer s ar e asked t o d irect all q uest ions t o a st af f m em b er. St af f m em b er s ar e t r ained t o d eal w it h q uest ions ab out t h e lib r ar y's collect ion, ser vices, p olicies and p r oced ur es. CONFIDENTIALITY/PRIVACY All t r ansact ions b et w een lib r ar y user s and st af f or volunt eer s ar e st r ict ly conf id ent ial. Volunt eer s ar e r eq uir ed t o up hold t his p olicy. This includ es any inf orm at ion ab out m at er ials a p at r on has looked at, asked f or, r eq uest ed or checked out, as w ell as r ef er ence q uest ions asked b y lib r ar y user s. Even law enf orcem ent r ep r esent at ives m ust secur e a cour t ord er b ef ore p at r on inf orm at ion is r eleased.
5 PERSONAL DATA Volunt eer s ar e r esp onsib le f or up d at ing p er sonal d at a, such as change of ad d r ess, cont act t elep hone num b er, et c., w it h t he Vo lunt eer Coord inat or. TELEPHONE AND EQUIPMENT USE The Lib r ar y is a p lace of b usiness. Ask a st af f m em b er if you need t o m ake a t elep hone call. Please keep all calls b r ief and q uiet. Long d ist ant p hone calls ar e not allow ed. Lib r ar y ow ned eq uip m ent and sup p lies ar e f or Lib r ar y use only and m ay not b e used f or p er sonal b usiness. HEALTH AND SAFETY Because saf et y is ever yone's job, volunt eer s ar e asked t o b e aler t at all t im es t o saf et y hazar d s. Unsaf e act s or cond it ions should b e r ep ort ed t o your sup er visor. Please not if y your sup er visor of any assignm ent t hat causes p hysical d iscom f ort or w hich could lead t o p er sonal injur y. All injur ies, w het her m inor or ser ious, m ust b e r ep ort ed d ir ect ly t o your sup er visor or t he Volunt eer Coord inat or im m ed iat ely. Volunt eer s ar e not covered b y Worker 's Com p ensat ion. DRUG FREE WORKPLACE Use of alcohol or illegal d r ugs in t he w orkp lace is p r ohib it ed, as is t he ab use of any d r ug or alcohol, or r ep ort ing f or d ut y und er t he inf luence of d r ugs or alcohol. SEXUAL HARASSMENT POLICY All volunt eer s, em p loyees, sup er visors, and m em b er s of m anagem ent, b ot h m ale and f em ale, ar e st r ict ly p r ohib it ed f r om sexually har assing or m aking im p r op er ad vances t ow ar d s ot her volunt eer s, guest s, em p loyees, sup er visors, or m em b er s of m anagem ent. Sexual har assm ent includ es unw elcom e or unsolicit ed
6 ver b al, p hysical, or sexual cond uct t hat is m ad e a t er m of cond it ion of ser vice or em p loym ent, is used as t he b asis of em p loym ent or ad vancem ent d ecision, or has t he p ur p ose or ef f ect of unreasonab ly int er f er ing w it h w or k or cr eat ing an int im id at ing, host ile, or of f ensive envir onm ent. Any f orm of sexual har assm ent sh ould b e r ep ort ed im m ed iat ely t o t he Dir ect or. EMPLOYMENT Volunt eer s w ho ar e int er est ed in p aid em p loym ent w it h t he Lib r ar y m ay r eq uest a job ap p licat ion at t he cir culat ion d esk. All ap p licat ions ar e held unt il a p osit ion b ecom es availab le and t hen an int er view m ay b e sched uled. PERFORMANCE REVIEW Your sup er visor w ill m eet w it h you r egular ly t o r eview your job p er f orm ance. Dep end ing on t he ext ent and com p lexit y of your job, t he evaluat ions m ay b e f orm al or inf orm al, w r it t en or oral. It is im p ort ant t hat you com m unicat e clear ly and f r eq uent ly w it h your sup er visor. Discuss any successes, d if f icult ies, suggest ions, or q uest ions you have. DISCIPLINARY PROCEDURES Volunt eer s, in t heir cap acit y as unp aid st af f, ar e exp ect ed t o m eet t he sam e st and ar d s of p r of essionalism r eq uir ed of lib r ar y st af f. Because an unsat isf act ory volunt eer is an unf air b ur d en up on f ellow volunt eer s and lib rar y em p loyees, t hose w ho f ail t o m eet t he r eq uir em ent s of t he job d escr ip t ions or violat e lib r ar y p olicies ar e sub ject t o d ism issal. LEAVING THE VOLUNTEER PROGRAM To end a volunt eer com m it m ent, p lease not if y your sup er visor or t he Volunt eer Coord inat or of t hat d ecision and t he ef f ect ive d at e.
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