Department of Medical & Health Government of Uttar Pradesh. Ref. No. : UPHSSP/QA/CALIBRATION AGENCY/ /01/CN1 REVISED

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Ref. No. : UPHSSP/QA/CALIBRATION AGENCY/2015-16/01/CN1 Department of Medical & Health Government of Uttar Pr

1 Ref. No. : UPHSSP/QA/CALIBRATION AGENCY/ /01/CN1 Department of Medical & Health Government of Uttar Pradesh Ref. No. : UPHSSP/QA/CALIBRATION AGENCY/ /01/CN1 REVISED Project Director U. P. Health Systems Strengthening Project Training Block-2, State stitute of Health & Family Welfare C- Block, dira Nagar, Lucknow (U.P.) Phone: Fax pd.uphssp@gmail.com, apd.uphssp@gmail.com

2 INVITATION FOR QUOTATIONS FOR CALIBRATION AGENCY UNDER NATIONAL SHOPPING PROCEDURES To, Project Director, Uttar Pradesh Health System Strengthening Project, Training Block-2, State stitute of Health & Family Welfare C- Block, dira Nagar, Lucknow (U.P.) Dear Sir, Sub: INVITATION FOR QUOTATIONS FOR CALIBRATION AGENCY UNDER NATIONAL SHOPPING PROCEDURES 1. You are invited to submit your most competitive single quotation for calibration of the equipment s mapped with locations and installed at District Level hospitals as mentioned in Annexure 1 2. Government of dia has received a credit from the ternational Development Association (IDA) in various currencies equivalent to US$ 152 million towards the cost of the Uttar Pradesh Health System Strengthening Project and intends to apply part of the proceeds of this credit to eligible payments under the contract for which this invitation for quotations is issued. 3. Bid Price a) The contract shall be for the full quantity as described above. b) Service Tax should not be included in the total price. c) The rates quoted by the bidder shall be fixed for the duration of the contract and shall not be subject to adjustment on any account. d) The Prices shall be quoted in dian. 4. Each bidder / organization shall submit only one quotation with one bid price in INR. 5. Validity of Quotation Quotation shall remain valid for a period not less than 120 days after the deadline date specified for submission. 6. Evaluation of Quotations The Purchaser will evaluate and compare the quotations determined to be substantially responsive i.e. which a) are properly signed b) conform to the terms and conditions, and specifications as mentioned in Annexure 2 Page 1 of 11

3 c) bidder must submit & produce documents defining PAN number & TIN number & Service Tax number d) The Quotations would be evaluated for complete set. Quotations offering part quantity will be rejected. 7. Award of contract The Purchaser will award the contract to the bidder whose quotation has been determined to be substantially responsive and who has offered the lowest evaluated quotation price. a) The contract will be valid for 2 years with renewal in the 2nd year basis the performance in the first year b) The Purchaser will award the contract to the bidder whose quotation has been determined to be substantially responsive and who has offered the lowest evaluated quotation price. c) The payment will be made to the agency basis the unit rate quoted for respective equipment d) If the calibration is required on the same equipment within 6 months then the agency will undertake the same without any extra cost e) Total contract will be awarded to the agency which quotes the minimum for the entire set of equipment's. 7.1 Notwithstanding the above, the Purchaser reserves the right to accept or reject any quotations and to cancel the bidding process and reject all quotations at any time prior to the award of contract. 7.2 a) The bidder whose bid is accepted will be notified of the award of contract by the Purchaser prior to expiration of the quotation validity period. The terms of the accepted offer shall be incorporated in the supply order. b) The Performance Security acceptable to the Employer shall be the in the Standard Form of Bank Guarantee A Bank Guarantee for an amount of 8% of the contract price (in favour of Project Director UPHSSP) it should be valid till 15 months from the date of signing of contract. case the contract is renewed then fresh/renewal of the Bank Guarantee or FDR is required for a period of next one year. c) The Service Provider shall provide the Performance Security to the Employer no later than the date specified in the Letter of acceptance. The Performance Security shall be issued in an amount and in form of Bank Guarantee or Fixed Deposit Receipt by a bank nationalized / scheduled bank and denominated in the currency in which the Contract Price is payable. 8. Payment shall be made after minimum 30 working days of receipt of voice at UPHSSP. 9. You are requested to provide your offer latest by 1300 hours by 29th June We look forward to receiving your quotations and thank you for your interest in this project. Project Director, Uttar Pradesh Health System Strengthening Project, Training Block-2, State stitute of Health & Family Welfare C - Block, dira Nagar, Lucknow (U.P.) Page 2 of 11

4 FORMAT OF QUOTATION S.No. Updated Medical Equipment Names Total (Qty) Unit M.A. X-ray machine 13 No.'s M.A. X-ray machine 25 No.'s 3 60 M.A. X-ray machine (Mobile) 20 No.'s 4 Dental X-ray machine 11 No.'s 5 Color Doppler Ultrasound machine with 4 probes: Abdomen, Paediatric, Soft Parts and tra-cavitory Ultra Sonogram 25 No.'s 6 Portable ultrasound 6 No.'s 7 Echocardiogram 1 No.'s 8 ECG machine computerized 16 No.'s 9 ECG machine ordinary 42 No.'s Channel stress ECG test equipment Tread Mill 4 No.'s 11 Cardiac Monitor 37 No.'s 12 Cardiac Monitor with defibrillator 12 No.'s 13 Ventilators (Adult) 1 No.'s Ventilator 25 No.'s Ventilators (Paediatrics) 1 No.'s 14 Pulse oximeter 36 No.'s 15 fusion pumps 61 No.'s 16 B.P.apparatus table model 284 No.'s BP Apparatus 21 No.'s B.P.apparatus stand model 63 No.'s 17 Baby cubators 11 No.'s 18 Phototherapy Unit 17 No.'s 19 Standard weighing scale 6 No.'s 20 Radiant Warmer 11 No.'s 21 Foetal Doppler 6 No.'s 22 Cardio Toco Graphy Monitor 1 No.'s 23 Pulse Oxymeter baby & adult 5 No.'s 24 Cardiac monitor baby & adult 4 No.'s 25 Weighing machine adult 10 No.'s 26 Weighing machine infant 23 No.'s 27 CPAP Machine 1 No.'s 28 Glucometer 4 No.'s 29 Electronic weighing scale 7 No.'s Quoted Unit Rate in Total Amount Figures Words Page 3 of 11

5 S.No. Updated Medical Equipment Names Total (Qty) Unit 30 Multi-channel monitor with non-invasive BP monitor (3 size: 0, 1, 2-disposable in plenty-reusable neonatal probe, at least 4) 2 No.'s 31 Servo-controlled Radiant Warmer 4 No.'s 32 Suction Machine 4 No.'s 33 Pulse Oxymeter 5 No.'s 34 Audiometer 14 No.'s 35 Impedance Audiometer 2 No.'s 36 Flash Autoclave 2 No.'s 37 Auto Clave HP Horizontal 29 No.'s 38 Auto Clave HP Vertical 34 No.'s 39 Autoclave vertical single bin 11 No.'s 40 Diathermy Machine (Electric Cautery) 21 No.'s 41 Suction Apparatus - Electrical 51 No.'s 42 Suction Apparatus - Foot operated 24 No.'s 43 Chemical Balances 11 No.'s 44 Simple balances 11 No.'s 45 Electric Calorimeter 22 No.'s 46 Fully Automated Auto-analyser 5 No.'s 47 Semi auto analyser 28 No.'s 48 Hot Air oven 33 No.'s 49 Lab cubator 15 No.'s 50 Electricentrifuge, table top 27 No.'s 51 Glucometer 16 No.'s 52 Elisa Reader cum washer 19 No.'s 53 Blood gas analyser 4 No.'s 54 Electrolyte Analyser 8 No.'s 55 Blood Bank Refrigerator 59 No.'s 56 Haematology Analyser with 22 parameters 5 No.'s 57 Blood Collection Monitor 22 No.'s 58 Laboratory Autoclaves 11 No.'s 59 Cyto Spin 18 No.'s 60 Automatic Blood Gas Analyzer 4 No.'s Quoted Unit Rate in Total Amount Figures Words Page 4 of 11

6 S.No. Updated Medical Equipment Names Total (Qty) Unit 61 Blood Component Separator 7 No.'s 62 Platelet Agitator 9 No.'s 63 Skeleton traction set 9 No.'s 64 terferential therapy unit 6 No.'s 65 Short Wave Diathermy 11 No.'s 66 TENS 1 No.'s Operating Laproscope complete for laproscopic surgery Laparoscope diagnostic and for sterilisation 8 No.'s 1 No.'s 69 Colonoscope and sigmoidoscope 1 No.'s 70 Cystoscope 1 No.'s 71 PFT machine 1 No.'s 72 Anaesthesia machine with ventilator (desirable)/ Boyles Apparatus with Fluotec and circle absorber 16 No.'s 73 Multi-parameter monitor 35 No.'s 74 Defibrillators 13 No.'s 75 High end monitor 39 No.'s 76 Arterial Blood Gas (ABG) Analysis machine- 2 No.'s Quoted Unit Rate in Total Amount Figures Words Gross Total Cost excluding taxes: Rs.... We agree to supply the above goods in accordance with the technical specifications for a total contract price of Rs....(amount in figures ) (Rs.... amount in words) within the period specified in the vitation for Quotations. We hereby certify that we have taken steps to ensure that no person acting for us or on our behalf will engage in bribery. Name, Address & Signature of Supplier with Seal Page 5 of 11

7 DH Aligarh DH Ambedkar Nagar DH Hamirpur DCH G. B. Nagar Shubhash Chandra Bose Hospital Gorakharpur DH Jaunpur DH Jhansi DCH Kushinagar SRH Ayodhya Faizadabad DH Sultanpur DCH Etawah DCH Rampur DWH Azamgarh DCH Kannauj DH Mirzapur OPEC Hospital Kaili Basti DH Badaun DH Fatehpur DH Muradabad DH Mainpuri DWH Agra DH Gonda DH Banda Sub Total Ref. No. : UPHSSP/QA/CALIBRATION AGENCY/ /01/CN1 Annexure 1 (Calibration Schedule) - Calibration of Equipment in 23 District Level Hospitals "0" signifies - Non availability, Non functionality, Out of scope of that particular equipment # Equipment Name M.A. X-ray machine M.A. X-ray machine M.A. X-ray machine (Mobile) Dental X-ray machine Color Doppler Ultrasound machine with 4 probes: Abdomen, Paediatric, Soft Parts and tracavitory Ultra Sonogram Portable ultrasound Echocardiogram ECG machine computerized ECG machine ordinary Channel stress ECG test equipment Tread Mill Cardiac Monitor Cardiac Monitor with defibrillator Ventilators (Adult) Ventilator Ventilators (Paediatrics) Pulse oximeter fusion pump fusion pump or syringe pump fusion pumps fusion Pumps B.P.apparatus table model BP Apparatus B.P.apparatus stand model Baby cubators Phototherapy Unit Standard weighing scale Radiant Warmer Foetal Doppler Cardio Toco Graphy Monitor Pulse Oxymeter baby & adult Cardiac monitor baby & adult Weighing machine adult Weighing machine infant CPAP Machine Glucometer Electronic weighing scale Multi-channel monitor with non-invasive BP monitor (3 size: 0, 1, 2-disposable in plentyreusable neonatal probe, at least 4)

8 DH Aligarh DH Ambedkar Nagar DH Hamirpur DCH G. B. Nagar Shubhash Chandra Bose Hospital Gorakharpur DH Jaunpur DH Jhansi DCH Kushinagar SRH Ayodhya Faizadabad DH Sultanpur DCH Etawah DCH Rampur DWH Azamgarh DCH Kannauj DH Mirzapur OPEC Hospital Kaili Basti DH Badaun DH Fatehpur DH Muradabad DH Mainpuri DWH Agra DH Gonda DH Banda Sub Total Calibration of Equipment in 23 District Level Hospitals(consolidated) "0" signifies - Non availability, Non functionality, Out of scope of that particular equipment # Equipment Name 31 Servo-controlled Radiant Warmer Suction Machine Pulse Oxymeter Audiometer Impedance Audiometer Flash Autoclave Auto Clave HP Horizontal Auto Clave HP Vertical Autoclave vertical single bin Diathermy Machine (Electric Cautery) Suction Apparatus - Electrical Suction Apparatus - Foot operated Chemical Balances Simple balances Electric Calorimeter Fully Automated Auto-analyser Semi auto analyser Hot Air oven Lab cubator Electricentrifuge, table top Glucometer Elisa Reader cum washer Blood gas analyser Electrolyte Analyser Blood Bank Refrigerator Haematology Analyser with 22 parameters Blood Collection Monitor Laboratory Autoclaves Cyto Spin Automatic Blood Gas Analyzer Blood Component Separator Platelet Agitator

9 DH Aligarh DH Ambedkar Nagar DH Hamirpur DCH G. B. Nagar Shubhash Chandra Bose Hospital Gorakharpur DH Jaunpur DH Jhansi DCH Kushinagar SRH Ayodhya Faizadabad DH Sultanpur DCH Etawah DCH Rampur DWH Azamgarh DCH Kannauj DH Mirzapur OPEC Hospital Kaili Basti DH Badaun DH Fatehpur DH Muradabad DH Mainpuri DWH Agra DH Gonda DH Banda Sub Total # Equipment Name 63 Skeleton traction set terferential therapy unit Short Wave Diathermy TENS Operating Laproscope complete for laproscopic surgery Laparoscope diagnostic and for sterilisation Colonoscope and sigmoidoscope Cystoscope PFT machine Anaesthesia machine with ventilator (desirable)/ Boyles Apparatus with Fluotec and circle absorber Multi-parameter monitor Defibrillators High end monitor Arterial Blood Gas (ABG) Analysis machine

10 Ref. No. : UPHSSP/QA/CALIBRATION AGENCY/ /01/CN1 Uttar Pradesh Health Systems Strengthening Project TERMS OF REFERENCE FOR CALIBRATION AGENCY OBJECTIVE: To perform calibration services, safety testing of biomedical equipment in accordance with current standards, codes and procedures. PURPOSE: Testing and calibration of the Bio medical equipment is proposed to be done to ensure quality control of equipment. Calibration is the process of evaluating and adjusting the precision and accuracy of measurement equipment. Calibration of equipment would ensure accuracy in diagnosis and effectiveness in treatment and developing care plan of the patient in hospital setting. Proper calibration of an instrument allows people to have a safe working environment and produce valid data for future reference. The instrument reads in the same units as the reference standards. The purpose of the calibration is to identify and eliminate any bias in the instrument relative to the defined unit of measurement. To ensure medical devices / equipment are safe and reliable and that they operate at the required level of performance in support of quality patient care. When do instruments need to be calibrated? Before major critical measurements Before any measurements that requires highly accurate data, send the instruments out for calibration and remain unused before the test. After major critical measurements. Send the instrument for calibration after the test helps user decide whether the data obtained were reliable or not. Also, when using an instrument for a long time, the instrument's conditions will change. After an event. The event here refers to any event that happens to the instrument. For example, when something hits the instrument or any kinds of accidents that might impact the instrument's accuracy. A safety check is also recommended. When observations appear questionable. When you suspect the data's accuracy that is due to instrumental errors, send the instrument to calibrate. Per requirements. Some experiments require calibration certificates. Check the requirements first before starting the experiment. dicated by manufacturer. Every instrument will need to be calibrated periodically to make sure it can function properly and safely. Periodicity of Calibration should be at least once in a year or as per manufacturer recommendation- Background: It is extremely important in achieving quality control of the highest standard in medical equipment. Testing and calibration of the equipment is to be done from recognized calibrating agencies those are expertise in dealing with Bio medical equipment s. strument calibration is intended to eliminate or reduce bias in an instrument's readings over a range for all continuous values. Precision is the degree to which repeated measurements under unchanged conditions show the same result. Accuracy is the degree of closeness of measurements of a quantity to its actual true value. For this purpose, reference standards with known values for selected points covering the range of interest are measured with the instrument in question. Then a functional relationship is established between the values of the standards and the

11 corresponding measurements. The instrument reads in different units than the reference standards. The purpose of the calibration is to convert the instrument readings to the units of interest. Job Description: The agency will: Perform calibration services on specified biomedical equipment/medical devices in accordance with the known standards. Adjust internal electronics for direct read so no correction is required Verify performance with electronic calibration Make mechanical adjustment as required Maintain and update the equipment inventory (including stored faulty equipment) by adding information on the status of equipment, maintenance history, where known, routine maintenance requirements and expected timing of replacement of all biomedical equipment and medical devices. Prepare a recommended list of spares for essential medical equipment. spect and test biomedical equipment medical devices to ensure compliance with manufacturer s specification and standards. Perform other related duties as assigned and as requested by the Ministry of Health and Social Services. Calibration is done at least once in a year hence calibration sticker after successful completion of the calibration to be pasted on the equipment surface which should include Name of the Equipment, Calibration date, Due date of calibration, department, Name of the agency. Qualification & Other Requirements 1. Must be an accredited calibration agency under the Nation Accreditation board for testing and calibration Laboratories (NABL) 2. Calibration of the Bio medical equipment is to be carried out by the Bio medical Engineer. 3. Agency interested in taking up the task should provide key parameter of testing and calibrating bio medical equipment, Traceability Certificates of its Master Calibrator and conclude by documenting the test results and issuing a calibration certificate for Bio medical equipments. Skills & Experience required for the Agency: Must be experienced in the repair, calibration and use of general bio-medical equipment Experience in the repair, calibration and use of x-ray and imaging equipment. Experience in the Operating Theatre environment and equipment associated with this area. Reporting Requirements of the Agency: Agency will report to the CMS /SIC of the Hospital. An updated equipment calibration history should be submitted to the CMS/SIC of Hospital reporting progress against the work plan and recommendations for further service development and improvements including any additional training required for hospital staff.

Department of Medical & Health Government of Uttar Pradesh

Ref. No. : UPHSSP/QA/CALIBRATION AGENCY/2015-16/01 Department of Medical & Health Government of Uttar Pradesh Ref. No. : UPHSSP/QA/CALIBRATION AGENCY/2015-16/01 Project Director U. P. Health Systems Strengthening