GDDS2: GIS AND SMALL AREA STATISTICS. Page 1 of 6

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1 GDDS2: GIS AD SMALL AREA STATISTICS GDDS2: CHECKLIST Ghana GHAA: AEXURE C Background ame of country Ghana Size of population 21m % of population in urban App 60% Size of country (sq km) sqkm Geographical hierarchy (provide hierarchy and units at each level) ational Province/Region The administrative hierrchy is Region, district and placename level Cartographic unit Organisational structure Size of statistics agency (approximate number of people) Organisational structure of statistics agency (and staff per component) Where does the GIS unit fit into the organisational structure - if it exist? Describe the line functions of the unit - if it exist (not what you think the unit must do, but its actual day to day operations)? Do you require external assistance with the scoping of the GIS strategy for your organisation? Do you require technical assistance with the implementaiton of GIS in your organisation? Unknown Field operation and Geographic Information System Survey support and census mapping Staff profile How many permanent staff? 5 How many temporary staff? 0 Based on the staff profile, do you require external assistance with regards to training? Basic training Advanced training Office space Describe the office space in terms of: Size (sq m) Layout Furniture Security Is the office space sufficient for your current activities? Is the office space sufficient for your (potential) future activities? Do you require external support to acquire additional office space, furniture, etc.? 30 sqm One room Sufficient furniture for the office space, but larger office means more furniture Hardware & software When was hardware / software acquired? 2002 How many PCs in the Cartographic Unit? 5 What other hardware do you have in the unit (Printers, plotters etc.)? 1 HP 800 Plotter (2002), HP Designjet 1220C A3 Colour printer (2002), 1 GPS Units, Trimble Geoxplorer 3 (2002 Is the unit connected to a network (LA, WA)? Does the unit have Internet and access? Does the unit have access to a server? Does the unit have operational GIS software? If so, what kind of software? ArcView 3.2, (2001), ArcGIS 8.1 (2002) 1 license (single user) Maintenance contract for hardware? (/) If yes specify Maintenance contract for software? (/) If yes specify Do you require (additional) hardware/software? More ArcGIS licenses, more hardware. Sufficient digitising software Data If the unit does have operational GIS software, what is the status of existing spatial and attribute data? In other words, does data exist which can be loaded and viewed on the GIS? IF ES, TICK ES OR O IF THE FOLLOWIG DATA EXISTS: For all positive answers, indicate data source, coverage, format, scale and currency / source coverage scale/res currency remarks/additional information Digital Administrative boundaries Survey Dept 100% Topo - 1: and 2000 Page 1 of 6

2 GDDS2: GIS AD SMALL AREA STATISTICS Hardcopy administrative boundaries Survey Dept 200% Topo - 1: and 2000 Digital Enumeration area boundaries GSS 30% 1: Hardcopy Enumeration area boundaries GSS 100% 1: Some on topo sheets and some on sketch maps Previous Census data (indicate digital or hardcopy format) Longitudinal survey data (indicate digital or hardcopy format) Digital topographic map sheets Survey Dept 100% 1: Hardcopy topographic map sheets Survey Dept 100% 1: Digital Aerial Photography Hardcopy aerial photography on contact prints or dia-positives Digital satellite imagery Hardcopy satellite imagery Digital cadastral data Hardcopy cadastral data Digital town plan maps Survey Dept Urban Scale 1:2500 Hardcopy town plan maps Survey Dept Urban Scale 1:2500 Any other digital data such as roads, railways, placename boundaries, village boundaries, schools, clinics or landmark information. If yes, indicate types of features Any other hardcopy data such as roads, railways, placename boundaries, village boundaries, schools, clinics or landmark information. If yes, indicate types of features Do you require external assistance for data creation or conversion? Technical assistance in hardcopy to digital data conversion Census and surveys When did your last census take place? 2000 When will the next census take place? 2010 Have you already begun with census planning operations? Have you already begun with census cartography operations? Only rural Do you currently use a specific geo-code for your EAs? If you do have digital EA boundaries, have the data from the previous census been linked to those polygons? If yes, have you begun doing spatial analysis? If yes, have you created thematic maps for dissemination? If yes, do you plan to create a digital census atlas? Do you do annual surveys? If yes, list them Do you require external assistance with census/survey mapping methodology? If so, specify? TA regarding funding and implementation of GIS Infrastructure, Census Mapping EXPECTATIOS Do you think GIS would add value to you organization and do you want to implement a GIS? IF ES: What do you want to achieve with GIS? Digital Census Mapping Where and how do you want to employ GIS in the organizational structure? We want to employ GIS in field operations and census mapping What kind of data do you want to populate the GIS with? Statistical census and survey data, accurate base map data, data from other organizations Do you have data sources identified? If so, who/what are they? (List) Survey Dept; Sattelite Imagery What kind of data analysis do you want to do? Spatial analysis Do you have any current means of storing large data files? Who do you envisage will take responsibility and custodianship of the data? GSS Do you have funding to implement a GIS? In your opinion, would you require technical assistance to implement a GIS from scratch? If yes, qualify the type of technical assistance you would need If no, would you need technical assistance to obtain the maximum potential from your GIS? If yes, qualify the type of assistance you would need. Methodology for updating and creation of GIS Coupled with technical assistance on GIS implementation, would you also require technical assistance regarding: (Indicate urgent, short term or long term) Census cartography Urgent Census enumeration Long term Census dissemination Long term Survey operations Short term Implementing a web based GIS Long term Page 2 of 6

3 GDDS2: GIS AD SMALL AREA STATISTICS Implementing a poverty mapping system Do you think your organization is ready to embrace GIS and GPS technology? Do you think your principals has the necessary vision and drive to make GIS sustainable in your organization? Do you have a culture of sharing data between different government departments or do you need to pay for data? Does your organization have a web site on which it disseminates GIS data? Do you have a data sharing agreement in place with your Surveys and Mapping Department? Long term Any other relevant information or comments Indicate your priorities from the list above Done already on priority list Page 3 of 6

4 GDDS2: GIS AD SMALL AREA STATISTICS GDDS2: DETAILED CHECKLIST The Gambia THE GAMBIA: AEXURE C Background ame of country The Gambia Size of population 1.4m % of population in urban 50.4 Size of country (sq km) 11000sqkm Geographical hierarchy (provide hierarchy and units at each level) ational Region District Ward Settlement EA Cartographic unit Organisational structure Size of statistics agency (approximate number of people) 85 Organisational structure of statistics agency (and staff per component) Where does the GIS unit fit into the organisational structure - if it exist? DIRECTORATE OF IFORMATIO, COMMUICATIO AD TECHICAL SERVICES Describe the line functions of the unit - if it exist (not what you think the unit must do, but its actual To manage the development and use of geographic information day to day operations)? systems with referenced statistical information on behalf of the GBOS Do you require external assistance with the scoping of the GIS strategy for your organisation? Do you require technical assistance with the implementaiton of GIS in your organisation? Staff profile How many permanent staff? 1 How many temporary staff? 1 Complete separate page on staff profile Based on the staff profile, do you require external assistance with regards to training? Basic training Advanced training Office space Describe the office space in terms of: Size (sq m) Layout Furniture Security Is the office space sufficient for your current activities? Is the office space sufficient for your (potential) future activities? Do you require external support to acquire additional office space, furniture, etc.? 32 sqm 8m x 4m Fully furnished Well Secured Hardware & software When was hardware / software acquired? 2001 How many PCs in the Cartographic Unit? 2 What other hardware do you have in the unit (Printers, plotters etc.)? 1 digitising tablets, (2002) Is the unit connected to a network (LA, WA)? Does the unit have Internet and access? Does the unit have access to a server? Does the unit have operational GIS software? If so, what kind of software? ArcView 3.0 and 3.3, Mapinfo 7.8 (2002), PC ArcInfo DAK digitizing software (2002) Maintenance contract for hardware? (/) If yes specify Page 1 of 6

5 GDDS2: GIS AD SMALL AREA STATISTICS Maintenance contract for software? (/) If yes specify Do you require (additional) hardware/software? O Workstations,Printers,Scannres, GPS Units, Data Do not know the details of the different data sources If the unit does have operational GIS software, what is the status of existing spatial and attribute data? In other words, does data exist which can be loaded and viewed on the GIS? IF ES, TICK ES OR O IF THE FOLLOWIG DATA EXISTS: For all positive answers, indicate data source, coverage, format, scale and currency / source coverage scale/res currency remarks/additional information Digital Administrative boundaries Hardcopy administrative boundaries Digital Enumeration area boundaries Hardcopy Enumeration area boundaries Previous Census data (indicate digital or hardcopy format) Longitudinal survey data (indicate digital or hardcopy format) Digital topographic map sheets Don t Know Hardcopy topographic map sheets Don t Know Digital Aerial Photography Hardcopy aerial photography on contact prints or dia-positives Digital satellite imagery Hardcopy satellite imagery Digital cadastral data Hardcopy cadastral data Digital town plan maps Hardcopy town plan maps Any other digital data such as roads, railways, placename boundaries, village boundaries, schools, clinics or landmark information. If yes, indicate types of features Any other hardcopy data such as roads, railways, placename boundaries, village boundaries, schools, clinics or landmark information. If yes, indicate types of features Do you require external assistance for data creation or conversion? Technical advice and Training in GIS, Census and surveys When did your last census take place? 2003 When will the next census take place? 2013 Have you already begun with census planning operations? Have you already begun with census cartography operations? Do you currently use a specific geo-code for your EAs? If you do have digital EA boundaries, have the data from the previous census been linked to those polygons? If yes, have you begun doing spatial analysis? If yes, have you created thematic maps for dissemination? If yes, do you plan to create a digital census atlas? Do you do annual surveys? If yes, list them Do you require external assistance with census/survey mapping methodology? If so, specify? Digitizing of EA maps EXPECTATIOS Do you think GIS would add value to you organization and do you want to implement a GIS? IF ES: What do you want to achieve with GIS? Where and how do you want to employ GIS in the organizational structure? What kind of data do you want to populate the GIS with? Do you have data sources identified? Spatial data analysis and dissemination, Analysis and dissemination of census and survey results at national and international levels Census data, socio-economic survey data, statistics generated by other agencies ; partially Page 2 of 6

6 GDDS2: GIS AD SMALL AREA STATISTICS If so, who/what are they? (List) What kind of data analysis do you want to do? Do you have any current means of storing large data files? Who do you envisage will take responsibility and custodianship of the data? Do you have funding to implement a GIS? In your opinion, would you require technical assistance to implement a GIS from scratch? If yes, qualify the type of technical assistance you would need If no, would you need technical assistance to obtain the maximum potential from your GIS? If yes, qualify the type of assistance you would need. Coupled with technical assistance on GIS implementation, would you also require technical assistance regarding: (Indicate urgent, short term or long term) Census cartography Census enumeration Census dissemination Survey operations Implementing a web based GIS Implementing a poverty mapping system Do you think your organization is ready to embrace GIS and GPS technology? Do you think your principals has the necessary vision and drive to make GIS sustainable in your organization? Do you have a culture of sharing data between different government departments or do you need to pay for data? Does your organization have a web site on which it disseminates GIS data? Do you have a data sharing agreement in place with your Surveys and Mapping Department? Census data, socio-economic survey data, statistics generated by other agencies Spatial The Gambia Bureau of Statistics, GIS Unit technical advice on suitable infrastructure, (office space, hardware, software etc), short term, long term, long term, short term, long term, Urgent Any other relevant information or comments Page 3 of 6

7 GDDS2: GIS AD SMALL AREA STATISTICS GDDS2: CHECKLIST igeria Background ame of country Size of population % of population in urban Size of country (sq km) igeria 140m sqkm Geographical hierarchy (provide hierarchy and units at each level) ational Province/Region Cartographic unit Organisational structure Size of statistics agency (approximate number of people) 2800 Organisational structure of statistics agency (and staff per component) Where does the GIS unit fit into the organisational structure - if it exist? Computer Management Information System Dept Describe the line functions of the unit - if it exist (not what you think the unit must do, but its actual day to day operations)? Unit t et Exist Do you require external assistance with the scoping of the GIS strategy for your organisation? Do you require technical assistance with the implementaiton of GIS in your organisation? Staff profile How many permanent staff? How many temporary staff? Complete separate page on staff profile Based on the staff profile, do you require external assistance with regards to training? Basic training Advanced training Office space Describe the office space in terms of: Size (sq m) Layout Furniture Security Is the office space sufficient for your current activities? Is the office space sufficient for your (potential) future activities? Do you require external support to acquire additional office space, furniture, etc.? A A Only 1 MSc GIS holder A A A A A A A Hardware & software When was hardware / software acquired? 2006 How many PCs in the Cartographic Unit? 0 What other hardware do you have in the unit (Printers, plotters etc.)? GPS (5 Garmin Etrex units) Is the unit connected to a network (LA, WA)? unit not exist yet Does the unit have Internet and access? The whole Office is connected Does the unit have access to a server? A Does the unit have operational GIS software? If so, what kind of software? 2 ArcGIS 9.2 single user license (2006) Maintenance contract for hardware? (/) If yes specify Maintenance contract for software? (/) If yes specify O Do you require (additional) hardware/software? GPS, (Juno), Plotter (HP 5000), Scanner A3 Page 1 of 6

8 GDDS2: GIS AD SMALL AREA STATISTICS Data If the unit does have operational GIS software, what is the status of existing spatial and attribute data? In other words, does data exist which can be loaded and viewed on the GIS? Unit not yet exist IF ES, TICK ES OR O IF THE FOLLOWIG DATA EXISTS: For all positive answers, indicate data source, coverage, format, scale and currency / source coverage scale/res currency remarks/additional information Digital Administrative boundaries Survey dept ational, Zone, State, Di 2005 Hardcopy administrative boundaries Survey dept ational, Zon# 1:1000 Digital Enumeration area boundaries Hardcopy Enumeration area boundaries Previous Census data (indicate digital or hardcopy format) Longitudinal survey data (indicate digital or hardcopy format) Digital topographic map sheets Hardcopy topographic map sheets Digital Aerial Photography Hardcopy aerial photography on contact prints or dia-positives Digital satellite imagery Hardcopy satellite imagery Digital cadastral data Hardcopy cadastral data Digital town plan maps Hardcopy town plan maps Any other digital data such as roads, railways, placename boundaries, village boundaries, schools, clinics or landmark information. If yes, indicate types of features Any other hardcopy data such as roads, railways, placename boundaries, village boundaries, schools, clinics or landmark information. If yes, indicate types of features Do you require external assistance for data creation or conversion? Census and surveys When did your last census take place? 2006 When will the next census take place? 2016 Have you already begun with census planning operations? Have no mandate on it Have you already begun with census cartography operations? Do you currently use a specific geo-code for your EAs? If you do have digital EA boundaries, have the data from the previous census been linked to those polygons? If yes, have you begun doing spatial analysis? If yes, have you created thematic maps for dissemination? If yes, do you plan to create a digital census atlas? t yet Do you do annual surveys? If yes, list them Do you require external assistance with census/survey mapping methodology? General Household Survey (GHS),Labour Force Sample Survey (LFSS), igerian Living Standard If so, specify? EA update and digital conversion EXPECTATIOS Do you think GIS would add value to you organization and do you want to implement a GIS? IF ES: What do you want to achieve with GIS? Where and how do you want to employ GIS in the organizational structure? What kind of data do you want to populate the GIS with? Do you have data sources identified? If so, who/what are they? (List) What kind of data analysis do you want to do? Do you have any current means of storing large data files? To form a GIS-based decision making system useful for Planning To be imploy in all area of BS activities Census and Survey, Prices, ational Accounts, Agric and Poverty ational Population Commssion, IEC, Boundary Commission, igerian Space Agency,Ministry of All Spatial Analysis Page 2 of 6

9 GDDS2: GIS AD SMALL AREA STATISTICS Who do you envisage will take responsibility and custodianship of the data? Do you have funding to implement a GIS? BS In your opinion, would you require technical assistance to implement a GIS from scratch? If yes, qualify the type of technical assistance you would need Strategy for Implementation, HR, Infrastructural dev and Data Acq. If no, would you need technical assistance to obtain the maximum potential from your GIS? If yes, qualify the type of assistance you would need. Coupled with technical assistance on GIS implementation, would you also require technical assistance regarding: (Indicate urgent, short term or long term) Census cartography Short Term Census enumeration Urgent Census dissemination Long Term Survey operations Long Term Implementing a web based GIS Long Term Implementing a poverty mapping system Urgent Do you think your organization is ready to embrace GIS and GPS technology? very ready Do you think your principals has the necessary vision and drive to make GIS sustainable in your organization? Do you have a culture of sharing data between different government departments or do you need to pay for data? For now we pay for Spatial Data Only Does your organization have a web site on which it disseminates GIS data? Do you have a data sharing agreement in place with your Surveys and Mapping Department? t et Any other relevant information or comments Page 3 of 6

10 GDDS2: GIS AD SMALL AREA STATISTICS GDDS2: CHECKLIST Zambia ZAMBIA: AEXURE C Background ame of country Zambia Size of population 12m % of population in urban 35% Size of country (sq km) sqkm Geographical hierarchy (provide hierarchy and units at each level) ational Province District Constituency Ward Census Supervisory Area (CSA) Standard Enumeration Area (SEA) Cartographic unit Organisational structure Size of statistics agency (approximate number of people) 600 Organisational structure of statistics agency (and staff per component) Where does the GIS unit fit into the organisational structure - if it exist? Social Statistics Describe the line functions of the unit - if it exist (not what you think the unit must do, but its actual day to day operations)? Census mapping, Development of GIS related data set for statistical analysis Do you require external assistance with the scoping of the GIS strategy for your organisation? Do you require technical assistance with the implementaiton of GIS in your organisation? Staff profile How many permanent staff? 104 How many temporary staff? 0 Complete separate page on staff profile Based on the staff profile, do you require external assistance with regards to training? Basic training Advanced training Office space Describe the office space in terms of: Size (sq m) Layout Furniture Security Is the office space sufficient for your current activities? Is the office space sufficient for your (potential) future activities? Do you require external support to acquire additional office space, furniture, etc.? 44 sqm 3 Rooms adjacent to each other, 1 separate Old Basic Furniture Secure Hardware & software When was hardware / software acquired? 2002 How many PCs are in the Cartographic unit 4 What otherhardware do you have in the unit (printers, plotters, etc) 0 Plotter (HP 500), 1 Digitiser, 18 Garmin 12 GPS units. All 2001 currency. 2 GPS Leica GS20 PDM (2007) Is the unit connected to the network (LA, WA) Does the unit have Internet and access? Does the unit have access to the server? Does the unit have operational GIS software? If so, what kind of software? ArcView 3.2a, ArcGIS 8.2 (2 Floating licenses) (2002) Maintainance contract for the hardware (yes/no). If yes specify O Maintainance contract for the software (yes/no). If yes specify O Do you require (additional) hardware/software? If so, specify GIS Software, Image processor, computer equipment Page 1 of 6

11 GDDS2: GIS AD SMALL AREA STATISTICS Data Vector files (shp), Imagery, Census and Survey Data If the unit does have operational GIS software, what is the status of existing spatial and attribute data? In other words, does data exist which can be loaded and viewed on the GIS? IF ES, TICK ES OR O IF THE FOLLOWIG DATA EXISTS: For all positive answers, indicate data source, coverage, format, scale and currency / source coverage scale/res currency remarks/additional information Digital Administrative boundaries Census 100% 1: s Updated in previous censuses Hardcopy administrative boundaries Surveys Dept 100% 1: s Digital Enumeration area boundaries Census 100% 1:50000/1: 2000 Hardcopy Enumeration area boundaries Census 100% 1:50000/1: 2000 Previous Census data (indicate digital or hardcopy format) Census (hard 80% 1:50000/1: 1990 Longitudinal survey data (indicate digital or hardcopy format) Hard copy Digital topographic map sheets Hardcopy topographic map sheets Digital Aerial Photography Hardcopy aerial photography on contact prints or dia-positives Digital satellite imagery Ikonos Lusaka 1m 2006 t processed effectively Hardcopy satellite imagery Digital cadastral data Hardcopy cadastral data Digital town plan maps Hardcopy town plan maps Any other digital data such as roads, railways, placename boundaries, village boundaries, schools, clinics or landmark information. If yes, indicate types of features Schools and Health Centres Any other hardcopy data such as roads, railways, placename boundaries, village boundaries, schools, clinics or landmark information. If yes, indicate types of features Do you require external assistance for data creation or conversion? Base Map Conversion through scanning Census and surveys When did your last census take place? 2000 When will the next census take place? 2010 Have you already begun with census planning operations? Have you already begun with census cartography operations? Do you currently use a specific geo-code for your EAs? If you do have digital EA boundaries, have the data from the previous census been linked to those polygons? If yes, have you begun doing spatial analysis? If yes, have you created thematic maps for dissemination? If yes, do you plan to create a digital census atlas? Do you do annual surveys? If yes, list them Do you require external assistance with census/survey mapping methodology? LCMS, Crop Forecast, Ecomomic Census, Prices & External Trade, ZDHS, ZSBS If so, specify? Satellite Imagery, Digital Aerial Photos, GPS mapping for rural areas EXPECTATIOS Do you think GIS would add value to you organization and do you want to implement a GIS? IF ES: What do you want to achieve with GIS? Where and how do you want to employ GIS in the organizational structure? What kind of data do you want to populate the GIS with? Do you have data sources identified? If so, who/what are they? (List) What kind of data analysis do you want to do? Do you have any current means of storing large data files? Who do you envisage will take responsibility and custodianship of the data? Do you have funding to implement a GIS? In your opinion, would you require technical assistance to implement a GIS from scratch? Effective data collection and statistical analysis To be an integral part of statistical data collection and analysis Household, population, poverty and other survey data Census and Surveys Thematic and Spatial analysis Branch Head Partial Funding Page 2 of 6

12 GDDS2: GIS AD SMALL AREA STATISTICS If yes, qualify the type of technical assistance you would need Methodological design, Software and Hard specificationsdesign If no, would you need technical assistance to obtain the maximum potential from your GIS? If yes, qualify the type of assistance you would need. Coupled with technical assistance on GIS implementation, would you also require technical assistance regarding: (Indicate urgent, short term or long term) Census cartography Long term Census enumeration Long term Census dissemination Short term Survey operations Short term Implementing a web based GIS Short term Implementing a poverty mapping system Short term Do you think your organization is ready to embrace GIS and GPS technology? Do you think your principals has the necessary vision and drive to make GIS sustainable in your organization? Do you have a culture of sharing data between different government departments or do you need to pay for data? Does your organization have a web site on which it disseminates GIS data? Do you have a data sharing agreement in place with your Surveys and Mapping Department? Any other relevant information or comments Indicate your priorities from the list above We need a TA Mission to help develop the mapping document and methodology sometime in July 2 Census Cartography Page 3 of 6